Step 1: Uploading your poster (Required)
- You will begin by uploading your poster. Here are the technical guidelines that you should follow for best results.
- The poster should be a single page (one slide if you are using PowerPoint). This is important.
- The file size limit for your poster is 100 MB. This has been updated to reflect new guidelines from our vendor.
- The poster should be a high-resolution PDF. You can create your poster in PowerPoint, but you must save it as a PDF for the upload.
- The aspect ratio to use is 16:9.
- The file will display as an image. Please do not include audio or video embedded in the file or any animations, as these will not be preserved after upload.
- There is not a required poster size, but approximations of a typical print poster at ESA for the required 16:9 ratio would be 48 in. wide x 27 in. tall or 64 in. wide x 36 in. tall.
- For optimal display, we recommend using a font that is sans-serif (such as Arial or Calibri) with a minimum font size of 6 pt. We recommend using something larger than 10 pt for your main text, but if you do need to use small text for something such as labels, just make sure you don’t use anything smaller than 6 pt.
- Links will display as text but not be clickable (see the Handouts step below if you have important links to include).
The file will require a short processing time (up to 5 minutes) before you can proceed to the next step.
Step 2: Recording audio in our system (Optional but highly encouraged)
- You will be able to record a 3-5 “lightning” audio summary for your poster within the meeting platform, which will guide you through the steps. Recording audio for your poster is highly encouraged; however, we realize some speakers may face technical or other constraints that do not allow this. You can return to record later (any time up to July 15th) if needed. We recommend recording at a computer in a quiet place using a headset or microphone for the best audio quality.
Step 3: Handout (Optional)
- You will be able to upload a handout with supplementary information as a PDF file with a size limit of 30 MB. This is an excellent option if you wish to provide supplemental information of any kind. We are calling it a handout, but you have some flexibility in what you use this optional file upload for. It can be any number of pages as long as it does not exceed 30 MB. If you wish to link to any additional information online for attendees to click through, placing those links into a PDF and uploading it at this step is our recommended approach.
Step 4: Review and correct closed captioning (optional but highly encouraged)
- If you recorded audio within the system, closed captioning will be automatically generated after a short processing time (up to 5 minutes). You can return to review these captions later (any time up to July 15th) if needed. Once the captions are available, we highly recommend reviewing them and making any necessary corrections using the text editor within the interface. These captions are generated using an AI process, and they are not always accurate, especially with technical language. To help us make on demand presentations as accessible as possible, we need your help making sure the automatic captions are accurate.
- Your poster is your content. The ESA meeting platform will only allow registered attendees to see your poster, but you can share it beyond the meeting as well.