The Ecological Society of America
The Ecological Society of America (ESA) maintains a database of all current Society members. Additionally, the same database might contain editors, authors, past members, prospective members, and non-member customers, including advertisers, vendors, subscribers, exhibitors, and others with whom ESA has or has had a business relationship. The database includes such data as contact information (i.e., name, postal address, e-mail address, phone, fax), records of all payments (e.g. dues, certification fees, annual meeting and other meeting registration), and volunteer activities (e.g., section, chapter and committee membership). This type of database is similar to that used by most professional societies and associations. For the purposes of this document, all individuals maintained in the ESA database will be referred to as contacts.
We value our contacts’ right to privacy and will do what we can to protect and preserve it. We do not intentionally “spam” contacts by fax, e-mail, mail, or telephone. ESA does not hire telemarketing firms nor do we hire fax broadcasters. That being said, we will on occasion provide our contacts with information that we feel is of importance or urgency. Examples of this include impending meeting deadlines, election announcements, action alerts and dues renewal notices. While some of this might be done online, others might be e-mailed or mailed directly to the contacts.
The primary modes of communication will be through the mail and via e-mail. ESA will only send faxes to those for whom we have received permission to do so. If ESA members have any preferences related to how they are contacted they should contact firstname.lastname@example.org.
The Federal Government, as defined by the Controlling the Assault of Non-Solicited Pornography and Marketing Act of 2003” (CAN-SPAM), identifies three types of e-mails, only one of which is subject to the restrictive provisions of the Act (those identified as “commercial messages”). Relationship or transactional messages are excluded from the Act. The vast majority of communication between the Society and its contacts is considered to be transactional in nature. Despite this fact, ESA filters messages in-house and only sends notices to contacts that we deem to be significantly important. In addition, ESA works to comply with the Telephone Consumer Protection Act (TCPA), the National Do Not Call Registry, CAN-SPAM, and all other federal guidelines.
Occasionally, in rare circumstances and as a means of ensuring the accuracy of our data, we would consider hiring a marketing services company to approach contacts to either implement a member or customer satisfaction survey, update membership profiles, or similar membership-related activities.
ESA, whenever possible, will seek to maintain multiple means of communication for all our contacts to facilitate the dissemination of knowledge about ecological sciences and to conduct any commercial transactions. Though ESA does rent its membership mailing list, it does not and will not provide non-postal means of communicating with our contacts.
ESA links to other Web sites that are not controlled by ESA. A link from the ESA Web site is not an ESA endorsement for any company, organization, or individual. ESA is not responsible for the privacy practices or the content of those sites.
If you have any comments or questions regarding this policy, please direct them to Katherine McCarter, ESA Executive Director, email@example.com.