Ecological Society of America

Accommodations Information

ESA has negotiated hotel rates at nearby hotels as well as a block of rooms at San Jose State University.. Please use the below information to help with your accommodations.

Making A Hotel Reservation

To obtain the negotiated ESA hotel rates at the official lodging locations, housing reservations must be submitted to the Housing Bureau at

The official Housing Reservation Form is available in electronic and print formats and may be submitted to the Housing Bureau either online, by fax, or by mail. To submit a housing reservation by fax, select and print the PDF version of the official Housing Reservation Form and fax the completed form to the Housing Bureau.

Please be sure to provide valid credit card information, including card number and expiration date, or deposit payment by check to make and guarantee a reservation. No actual charge will be made to your credit card prior to check out unless you fail to show up on the scheduled date of arrival, and do not cancel your reservation in accordance with the policies of the location holding your reservation. Check deposits, however, will be processed upon receipt, and applied against the guest's room charges at check out.

If you will share a room, you MUST identify your roommate(s) in advance of making your housing reservation. The Housing Bureau will not find a roommate for you. Please submit only ONE Housing Reservation Form for each shared room and list the names(s) of all room occupants in the space(s) provided. Please go to the following link to make your reservation:

Making A Dorm Reservation

Rooms at the San Jose State University Joe West Hall are completely SOLD out and no additional names will be accepted for the waiting list.

Requesting A Dormitory Room

Rooms at the San Jose State University Joe West Hall are completely SOLD out and no additional names will be accepted for the waiting list.

Reservation Processing

Reservations will be processed in the order received. Please do not attempt to contact the Joe West Hall directly for housing.

The contact information you provide will be used to send you a Reservation Acknowledgement once your request has been received. Please review it carefully for accuracy. If you do not receive your Reservation Acknowledgement within 24 hours for requests submitted online, or within 15 business days for requests submitted by fax or by mail, please contact the ESA Meetings Registrar by email at .

Changes and Cancellations

As San Jose State University requires our finalized reservations list, no further dormitory changes, cancellations, or refund requests will be accepted. However, if you are unable to honor your reservation as submitted, please inform us at

Additional Information

Additional Fees

A $50 fee will be assessed for each lost room key and a $10 fee will be assessed for each lost building access card. Also, a $5 fee will be assessed for each lost linen item (e.g., sheet, towel, or pillowcase). Please be sure to keep track of these items during your stay, and to turn them in upon check out.

Check in/Check out Times

Persons who have reserved dormitory housing may check in to Joe West Hall between 9 AM and 9 PM. Check outs will be processed between 9 AM and 11 AM. Linens should be left in the room on the bed at check out.


Joe West Hall is located at 375 S. 9 th Street, San Jose, California 95192. For maps and driving directions, visit


A limited number of passes for on-campus parking will be available for purchase for $15 from the University. Please indicate your interest in purchasing a parking pass on Dormitory Housing Reservation Form. Although doing so will not guarantee that you will receive a pass, and no charge will result, this will assist us in gauging interest, and will help University staff ensure an appropriate number of spaces are made available.

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