ESA’s staff relies on student volunteers to help run our Annual Meeting each year. We greatly appreciate your interest in helping us in Salt Lake City. We will select students (undergraduate or graduate level) to assist with various tasks throughout the week. Volunteers who complete their assignments (about 10 hours of work) will receive a refund of their Early Bird registration fee.
If you are presenting at this year’s meeting, you should wait to apply after the scheduling notification go out in May. We will need you to tell us when you are available during the conference so that we can schedule volunteer work around your presentation. If you’re presenting, we strongly suggest you bookmark this page and come back to fill it out after you know when you’ll be presenting. We’ll mention student volunteering in the acceptance notice as a reminder.
We will consider all complete applications received by June 18. It is in your best interest to submit a complete application on time rather than an incomplete one early. The two most common reasons we can’t offer someone a volunteer slot are:
In order to be considered for a volunteer assignment at this meeting, by the June 18 Early Bird deadline each applicant must:
Applicants will be notified of their selection to volunteer and will be instructed to sign up for assignments in early July. Student volunteers work several shifts throughout the week to complete the 10 required service hours. Shifts are available every day from Sunday, August 2 – Friday, August 7. Typical assignments are described below.
We will notify all applicants of their status in late June/early July. Every student volunteer will sign up for their assignments.
A print time sheet will be included with each volunteer’s registration materials on site.
An online schedule reflecting all student volunteer assignments will be available during the conference.
In order to be eligible for a refund of the meeting registration fee, each volunteer must:
Volunteers will be eligible for a refund of their meeting registration fee after completing all volunteer assignments and submitting a completed timesheet. Volunteers are responsible for securing housing, transportation, parking (if applicable), and meals. Volunteers will be reimbursed for the applicable Early Bird student fee, but not for any optional field trip, workshop, or ticketed event fees. Most refunds will be processed after the meeting but no later than October 1, 2020.
Apply to be a Student Volunteer: Application will be posted in late March
|Late March||Volunteer information and application available.|
|May 21||Contributed presenters notified of abstract scheduling.|
|June 18||Deadline for Early Bird Registration AND volunteer applications.|
|Late June/Early July||Volunteers notified if selected and instructed to sign up for assignments.|
Danielle Slatkin / Meetings Assistant
Phone: (202) 833-8773 x216