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Conference Code of Conduct

By attending any MA-ESA event (including but not limited to conferences, social events, field trips), you agree voluntarily to abide by our ethics policy.

Authorship: All authors connected to a presentation and/or abstract must agree on all information contained in the presentation. Failure of an author to agree to the presentation format will lead to the presentation being withdrawn from the conference.
An author who submits a presentation to the Annual Meeting must have intentions of attending, registering, and presenting at the meeting once the submission is accepted into the program. Repeated or consecutive last-minute cancellations by presenters may result in future submissions being denied.

Harassment and Safety: MA-ESA is dedicated to providing a safe, hospitable, and productive environment for everyone attending our events, regardless of ethnicity, religion, disability, physical appearance, gender, or sexual orientation. It is important to remember that a community where people feel uncomfortable or threatened is neither healthy nor productive. Accordingly, MA-ESA prohibits intimidating, threatening, or harassing conduct during our conferences. This policy applies to speakers, staff, volunteers, and attendees. Conference participants violating these rules may be sanctioned or expelled from the conference, at the discretion of MA-ESA leadership.

Harassment of MA-ESA participants will not be tolerated in any form. Harassment includes offensive gestures or verbal comments related to ethnicity, religion, disability, physical appearance, gender, or sexual orientation in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome attention. Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant or exhibitor engages in harassing behavior, MA-ESA leadership may take any action they deem appropriate, ranging from a simple warning to the offender to expulsion from this and future conferences. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please do not hesitate to contact MA-ESA organizers at the registration desk (denoted by Event Organizer labels on their nametags) who can work with appropriate MA-ESA leadership to resolve the situation.

MA-ESA staff will be happy to help participants contact convention center/hotel/venue security or local law enforcement, and otherwise assist those experiencing harassment, to enable them to feel safe for the duration of the conference. We value your attendance, and want to make your experience as productive and professionally stimulating as possible.


Photography: It is the responsibility of presenters to request and alert audience members not to record or photograph their presentation. In these instances we request conference attendees respect the speakers/presenters wishes to help protect the privacy of both people and their research. However, we acknowledge that preventing conference attendees from commenting or live tweeting is extremely difficult and not a role or responsibility of MA-ESA. MA-ESA reserves the right to use photographs and videos taken and testimonials given during any ESA event for informational and promotional purposes.

Expected Behavior:

  • Communicate openly with respect and consideration for others, valuing a diversity of views and opinions.
  • Avoid personal attacks directed toward other attendees, participants, volunteers, exhibitors, staff and suppliers/ vendors.
  • Be mindful of our surroundings and your fellow participants. Alert staff if you notice a dangerous situation or someone in distress.
  • Respect the rules and policies of the convention center, hotels, contracted facility, or any other venue.
  • Turn off any ringers or otherwise disrupting devices during oral or poster sessions.

Unacceptable Behavior:
It is important that our meeting be a place where no attendee or staff is ever belittled, criticized or made to feel unsafe. The following behavior will not be tolerated:

  • Harassment, intimidation, or discrimination in any form.
  • Physical, written, or verbal abuse of any attendee, speaker, volunteer, exhibitor, staff member, service provider or other meeting guest.
  • Examples of unacceptable behavior include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, threatening or stalking any attendee, speaker, volunteer, exhibitor, staff member, service provider or other meeting guest.