Information on Publicity for Authors and Press Officers

Primary contact: ESA Public Information Manager Zoe Gentes,; 202-833-8773 x211.

Embargo policy

Articles to be published in ESA’s journals Ecology, Ecological Applications, Ecological Monographs, Frontiers in Ecology and the Environment and Ecosphere are subject to an embargo on publicity. We ask that findings reported in our journals not be reported in the media until after they are published (Accepted Articles are considered to be published). ESA’s embargo policy is described in greater detail on in the author guidelines on our publication website.


When will my article be published?

If you are interested in publicity for your article, please get in touch with Zoe Gentes at ESA public affairs as soon as it is accepted. ESA public affairs will work with your institution and the journal production teams to establish the publication date and coordinate press releases.

Accepted Articles (preprints): manuscripts accepted for publication in Ecology, Ecological Applications, and Ecological Monographs are posted online as PDFs, without editing or formatting, within a couple of weeks of acceptance. Accepted Articles are assigned a permanent DOI and URL, which will also be used for the version of record.

Accepted Articles are published and are not subject to publicity embargo. We can withhold publication of manuscripts as Accepted Articles if a request is made early.

Early View: articles accepted for publication Ecology, Ecological Applications, Ecological Monographs,  and Frontiers in Ecology and the Environment made available online, ahead of print, as Early View articles as soon as editing and typesetting are complete. Early View articles are formatted for html as well as PDF and are virtually identical to the version of record, which coincides with print publication.

Ecosphere: ESA’s online-only, open access journal has a rolling production schedule. Ecosphere manuscripts are not published as Accepted Articles and only appear online in the version of record.



Social media and talking to reporters

ESA encourages authors to talk and tweet about their published papers. Sharing the news of an accepted paper on social media is also fine. Occasionally, either ESA or an author’s institution will distribute an “embargoed” press release to trusted reporters prior to publication. We ask that authors not speak about their unpublished findings with reporters who have not explicitly agreed to abide by the publication date embargo.



Authors may present their unpublished data at scientific conferences and seminars. If a member of the press attends a presentation and writes a story based only on the presentation, such coverage will not affect consideration of the author’s paper by ESA journals, but we ask that authors not seek out press attention for unpublished results through press releases or participation in news briefings.

ESA Annual Meeting abstracts are not embargoed.

If you have questions about ESA’s embargo policy, please do not hesitate to get in touch with our public affairs staff or journal editors.


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