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Housing Reservation Form
(Electronic Version)
 
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The Ecological Society of America
90th Annual Meeting

and the 

IX INTECOL International Congress of Ecology


Please read all of the information below carefully BEFORE completing this Meeting Registration Form.
 

REQUESTING A RESERVATION: Your housing request MUST be made using the official Housing Reservation Form and MUST be received by the Savannah Area Convention & Visitors Bureau (SAVCVB) Housing Bureau by Tuesday, July 1, 2003. After this date, neither discounted rates nor availability can be guaranteed.

If you complete and submit this electronic version of the Housing Reservation Form, please do NOT fax or mail the print version or duplicate charges may be processed. If you complete and send the print version (by fax or mail), please be sure to write legibly.

All required sections (as indicated with an asterisk) MUST be filled out completely. Please select no more than three options and rank in order of preference. (Refer to the Preliminary Program for descriptions of each and more detailed housing information.) For each hotel room reservation, the room will be held and the final bill will be issued in the name of the person who submits the Housing Reservation Form. Financial arrangements among roommates are their own responsibility. For each dormitory room reservation, a three-night minimum stay is required and a deposit equal to three nights' room charges must be paid at the time of reservation. Please do not call individual official lodging locations directly for reservations.

RESERVATION PROCESSING: Reservations will be processed on a first-come, first-served basis. For each hotel room reservation, a hold for an amount equal to one night's room charges will be placed against your credit card __ in lieu of a deposit__ in order to guarantee the room. For each dormitory room reservation, a three-night minimum stay is required and you will be charged a deposit equal to the amount due for those three nights. Payment MUST be by  (MasterCard or VISA) ONLY. Credit card payments will not be processed unless the expiration date is provided. ESA does NOT accept American Express, Discover, or Diners Club.

If you will share a hotel room, you MUST provide the name(s) of your roommate(s) and submit only ONE Housing Reservation Form for the shared room. If you will share a dormitory double room and have identified a roommate, please provide his/her name AND credit card details or telephone number and submit only ONE Housing Reservation Form for the shared room. (The SAVCVB Housing Bureau will charge both room deposits to you if no credit card details or telephone number is provided for your roommate.) If you wish to share a dormitory double room but have not identified a roommate, please indicate your gender in the space provided to request that the SAVCVB Housing Bureau match you with a same-sex roommate.

The SAVCVB Housing Bureau will use the information you provide in Section A to send you a Reservation Acknowledgement once your housing request has been processed. Please review it carefully for accuracy. If you do not receive your Reservation Acknowledgement within 30 days after submitting your housing request, please contact Diane Plunk at dplunk@savcvb.com or Angie Cosenza at acosenza@savcvb.com. Please DO NOT contact ESA or ISEM staff for matters related to lodging or reservations.

CHANGES & CANCELLATIONS: Cancellations for either hotel or dormitory room reservations MUST be received at least three days prior to your scheduled arrival date in order to qualify for a refund of any deposit paid. No calls please.

* = Required Information
 * Section A. CONTACT INFORMATION (You MUST complete this Section.)

Please indicate where you want your Reservation Acknowledgement to be sent.
* Full Name:
   
   (Last Name)                 (First Name)
* Institution or Affiliation:
* Mailing Address:
 
* City/State (Province/Region):
(Where Required)  Zip/Postal Code:
* Country:
* Phone (Daytime) #:
Fax  #: 
* Email Address:  (username@domain.com,edu,gov,net..)  
 
 * Section B. ARRIVAL/DEPARTURE INFORMATION (You MUST complete this Section.)

Please indicate your dates of arrival and departure and the number of days you plan to stay. (Format: Month/Day/Year)
* Arrival: 08/xx/03         Day: Time :
* Departure: 08/xx/03         Day:
* Number of Nights you are Staying :
 
 * Section C. HOUSING PREFERENCES

The Best Western Hotel and Oglethope dorm are now filled, along with the Hyatt and the Hampton Inn.

Please select no more than three and indicate your order of preference by clicking on the first, second, or third circle beside your choices. Conference rates are offered for stays between Thursday, July 31 and Monday, August 11 ONLY.

Official Lodging Location Options

Per Night Room Rate

Rank
 
Single
Double
Triple
Quad
 (1, 2, or 3)
HOTELS (Rates do NOT include tax)
Hyatt Regency Savannah  
$121
$131
$141
$151
FULL
Savannah Marriott Riverfront
$125
$125
$125
$125
 
Mulberry Inn in Historic Savannah
$124
$124
N/A
N/A
 
Hampton Inn in the Historic District 
$115
$115
$115
$115
FULL
Days Inn and Suites Historic District
$105
$105
$115†
$115†
 
Radisson Hotel Historic Savannah
$115
$115
N/A
N/A
 
Best Western Savannah Historic District   
$94
$94
$94
N/A
FULL
Comfort Inn Suites Historic District
$104
$104
$104
$104
FULL

†One-Bedroom suite suitable for higher occupancy. 
 
DORMITORY OPTIONS - Three-night minimum stay is required (Rates are per person and include tax and linens)
Oglethorpe House (SCAD Residence Hall)
$45
$26
N/A
N/A
FULL
 
Turner House (SCAD Residence Hall)
$45
$26
N/A
N/A
FULL
*ROOM TYPE PREFERENCES:
Single (1 Bed, 1 Person)   Double (2 Bed, 2 Persons) Double/Double (2 Bed, 2-4 Person)
Non-Smoking Smoking Handicapped/Wheelchair Accessible
Other Special Request, specify:
Section D. ROOMMATE INFORMATION (Complete only if you plan to share a hotel or dormitory room.)

If you will share a hotel room, you MUST indicate the name(s) of your roommate(s) below and submit only ONE Housing Reservation from for the shared room. If you will share a dormitory double room, you should indicate the name of your roommate, if known, below and submit only ONE Housing Reservation Form for the shared room. In that case, you MUST also provide credit card details or a telephone number for your roommate to avoid charges for his/her room deposit. If you will share a dormitory double room and want the SAVCVB Housing Bureau to match you with a same-sex roommate, please indicate your gender below.

I want SAVCVB to Assign a Roommate                  Below is my Roommate Preference

Adult Roommate #1
(First and Last Name):
Adult Roommate Email:
Please complete payment information if sharing Dormitory Double Room ONLY
* Card Type: Master Card  Visa
* Name as it appears on Card:
* Card Number or Phone Number: (No Spaces or Dashes)
* Expiration Date: /
 
Child under 16
(First and Last Name):
Age of Child:
Adult Roommate #2
(First and Last Name):
Child under 16
(First and Last Name):
Age of Child:
Adult Roommate #3
(First and Last Name):
Child under 16
(First and Last Name):
Age of Child:
I am indicating my gender because I prefer to share a dormitory double room and want the SAVCVB Housing Bureau to match me with a same-sex roommate. FEMALE MALE
 *Section E. PAYMENT INFORMATION. (You MUST complete this Section.)

PLEASE NOTE:
• Credit card payments CANNOT by processed unless the expiration date is provided.
• Meeting Registration Forms received AFTER 5 PM EASTERN DAYLIGHT TIME Thursday, July 24, 2003 will be processed as Onsite registrations.
• A $25 Processing Fee will be assessed for returned checks OR invalid credit cards.
• Requests for refunds will be honored ONLY if received in writing by fax or postmarked no later than Tuesday, July 1, 2003.
• All refunds will be issued AFTER the meeting by October 1, 2003, and are assessed a $25 Processing Fee.

* Card Type:
* Name as it appears on Card:
* Card Number: (No Spaces or Dashes)
* Expiration Date: /
*ESA/SAVCVB is authorized to use the above for charges related to the ESA/ISEM Annual Meeting. YES
Please review this form for completeness and accuracy now. Submission of an incomplete form will delay reservation processing.