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Housing Reservation Form
The Ecological Society of America
IX INTECOL International Congress of Ecology
REQUESTING A RESERVATION: Your housing request MUST be made using the official Housing Reservation Form and MUST be received by the Savannah Area Convention & Visitors Bureau (SAVCVB) Housing Bureau by Tuesday, July 1, 2003. After this date, neither discounted rates nor availability can be guaranteed.
If you complete and submit this electronic version of the Housing Reservation Form, please do NOT fax or mail the print version or duplicate charges may be processed. If you complete and send the print version (by fax or mail), please be sure to write legibly.
All required sections (as indicated with an asterisk) MUST be filled out completely. Please select no more than three options and rank in order of preference. (Refer to the Preliminary Program for descriptions of each and more detailed housing information.) For each hotel room reservation, the room will be held and the final bill will be issued in the name of the person who submits the Housing Reservation Form. Financial arrangements among roommates are their own responsibility. For each dormitory room reservation, a three-night minimum stay is required and a deposit equal to three nights' room charges must be paid at the time of reservation. Please do not call individual official lodging locations directly for reservations.
RESERVATION PROCESSING: Reservations will be processed on a first-come, first-served basis. For each hotel room reservation, a hold for an amount equal to one night's room charges will be placed against your credit card __ in lieu of a deposit__ in order to guarantee the room. For each dormitory room reservation, a three-night minimum stay is required and you will be charged a deposit equal to the amount due for those three nights. Payment MUST be by (MasterCard or VISA) ONLY. Credit card payments will not be processed unless the expiration date is provided. ESA does NOT accept American Express, Discover, or Diners Club.
If you will share a hotel room, you MUST provide the name(s) of your roommate(s) and submit only ONE Housing Reservation Form for the shared room. If you will share a dormitory double room and have identified a roommate, please provide his/her name AND credit card details or telephone number and submit only ONE Housing Reservation Form for the shared room. (The SAVCVB Housing Bureau will charge both room deposits to you if no credit card details or telephone number is provided for your roommate.) If you wish to share a dormitory double room but have not identified a roommate, please indicate your gender in the space provided to request that the SAVCVB Housing Bureau match you with a same-sex roommate.
The SAVCVB Housing Bureau will use the information you provide in Section A to send you a Reservation Acknowledgement once your housing request has been processed. Please review it carefully for accuracy. If you do not receive your Reservation Acknowledgement within 30 days after submitting your housing request, please contact Diane Plunk at firstname.lastname@example.org or Angie Cosenza at email@example.com. Please DO NOT contact ESA or ISEM staff for matters related to lodging or reservations.
CHANGES & CANCELLATIONS: Cancellations for either hotel or dormitory room reservations MUST be received at least three days prior to your scheduled arrival date in order to qualify for a refund of any deposit paid. No calls please.