Ecological Society of America

Preliminary Program
Call for Late-Breaking & Newsworthy Posters and Papers..
2004 Meeting Theme
Call for Oral and Poster Abstracts
Exhibitor/Advertiser/Sponsor Information
Calls for Organized Oral Sessions, Workshops, Evening Sessions, and Discussions
Call for Symposium Proposal
Early Bird Registration Fees for ESA 2004 
Symposia and Organized Oral Listing
Lodging Information 

The Abstract Submission Fee Form Is Here

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Call for Symposium Proposals: 2004 ESA Meeting in Portland, Oregon

We invite you to submit symposium proposals for ESA’s 89th Annual Meeting to be held August 1 to August 6, 2004 in Portland, Oregon at the Oregon Convention Center.

The theme of the meeting is “Lessons of Lewis & Clark: Ecological Exploration of Inhabited Landscapes” The Bicentennial of the Lewis and Clark expedition provides an excellent opportunity to review what we have learned about western U.S. ecosystems and their responses to humans in the past and present. Proposals for “half-day” symposia (running in length from 2 ˝ hours to 3 ˝ hours) that address this theme will be especially welcome, but any timely subject of broad interest will be considered. Proposals for full-day symposia are not encouraged and will not be accepted unless there have been prior discussions with the Program Chair.

Applications must be received on or before Tuesday, September 15, 2003. We urge you to use the electronic symposium submission form which will be available on the ESA Portland meeting Web Site as of July 14, 2003.

If you are unable to use the electronic form, please use the form below as a template. Proposals should be sent to the ESA Program Chair, Thomas W. Swetnam by email as attachments in Word to: If you are unable to submit your proposal via email, call or write the Program Chair (see below) for instructions on how to proceed. Do not send symposium proposals to ESA Headquarters.

All proposals will be peer-reviewed and ranked by members of the ESA Meetings and Program Committee and other reviewers selected by the Program Chair. Symposia organizers will be notified whether their proposal is accepted or declined by January 1, 2004.

Criteria for ranking the symposium proposals will include the following:

·        The overall symposium is based on sound science and contributes to important ecological understanding or has good potential to advance the field of ecology in a significant way.

·        The overall symposium showcases innovative and original work, collaboration, or synthesis.

·        The symposium is well organized and balanced with synthetic overviews or broad topical coverage, and not just a set of similar case studies.

·        Individual talks in the symposium contribute to the cumulative impact of the symposium.

·        The symposium is consistent with the meeting theme and/or will assist attendees in obtaining a deeper appreciation of the meeting theme.

·        The confirmed and prospective participants are considered leaders or rising stars in their respective fields.

·        The presenters are experienced or particularly engaging speakers.

·        The symposium includes balanced and broad perspectives on the topic, and is not overtly biased by limited or narrow perspectives of the organizer(s) and invited speakers.

·        The symposium will be of considerable interest and will probably generate a large audience (> 250-400 people) at the Annual Meeting.

·        The symposium has multi- or interdisciplinary focus, or if mostly involving a single ecological discipline the implications and interest are likely to extend beyond that discipline.

Proposals from ESA Sections, Chapters, and Committees are given special consideration. Each of these groups is allowed to submit or recommend only one proposal.  Sections, Chapters or Committees must review all potential symposia submissions and select only one to come from their group. Multiple submissions from the same section will be returned to the section for further scrutiny. There are NO exceptions to this policy.  While consideration is given, there is NO guarantee that a submission from a Section, Chapter or Committee will be selected to be presented. 

In the interest of broadening participation, an individual is allowed to be an organizer (either a principal organizer or a co-organizer) for only one symposium.

Persons agreeing to present papers in symposia also should be aware that the “one-paper” rule will be enforced. That is, anyone who is first author or presenter of a symposium paper cannot also be first author or presenter for another paper whether this for a symposium, oral session, or poster session. Organizers should make certain that speakers they recruit do not promise to speak at another symposium.  An exception may be made if a second presentation concerns ecological education.

ESA is not able to provide any financial assistance, stipends, travel assistance or paid lodging to symposium organizers or to individual symposium participants.  Organizers are responsible for making this clear to the participants.

After symposia are accepted and the scheduling for the meeting is underway it becomes increasingly difficult to accommodate cancellations and schedule changes.  Hence, as a courtesy to the meeting organizers and in fairness to other submitted proposals, symposium organizers are urged to obtain firm commitments from as many of their invited speakers as possible before submitting their proposal, rather than listing only “possible” speakers, or only tentative commitments. 

If a proposal is accepted, the organizers will be required to submit a final summary description of the symposium in the correct format no later than January 14, 2004. This summary will appear in the preliminary program and should be written so as to stimulate interest and promote attendance. This description should be submitted on the electronic form posted on the ESA Portland meeting web site. The correct format also requires a complete and up-to-date listing of organizers names and their institutions, addresses, telephone, fax and email addresses correctly referenced. The title of the symposium should be followed by the descriptive text.

The January 14, 2004 posting should also include a list of confirmed speakers and each speaker's name, institutional affiliation, mailing address, telephone number, fax number and e-mail address as well as a list of times for each presentation. 

It is the responsibility of the organizers to see that each speaker submits a properly formatted individual abstract of their talk by means of the Abstract Submission site (accessible via by the March 1, 2004 deadline. Do not submit abstracts by any other means. Contact the Program Chair if your situation precludes use of the submission web site.  Additionally, by March 1, 2004, all symposium speakers must, at the same time, also submit a $50 Abstract submission fee (also accessible via which is required by the ESA Governing Board to reduce the high level of abstract cancellations and withdrawals.

Year 2004 Annual Meeting – Portland, OR


Title of Symposium

Principal Organizer (Name, institution or affiliation, address, phone, FAX, e-mail)

Co-organizers (Names, institution or affiliation, address, phone, FAX, e-mail)

Speakers (Names, affiliations, and tentative titles. Indicate in brackets after speaker’s names whether [C]=committed and confirmed,  [T]= tentative, or  [S] = suggested, but not yet contacted.)

Description and justification of the symposium: Background information, goals, objectives, importance, and interest to the membership of ESA in no more than 300 words.

(If applicable) Letter from the sponsoring ESA Section, Committee, or Group signed by the responsible officer. Sponsored symposia are given special consideration for inclusion in the program.

For further information consult the ESA web site ( or contact the Program Chair:

Dr. Thomas W. Swetnam
Laboratory of Tree-Ring Research
University of Arizona
Tucson, AZ 85721
(520) 621-2112 office
(520) 621-8229 fax

Assistant Program Chair:
Dr. David Grow

89th Annual Meeting

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