Call for Symposium Proposals: 2004 ESA Meeting in Portland, Oregon
We invite you to submit symposium proposals for ESA’s 89th
Annual Meeting to be held August 1 to August 6, 2004 in Portland, Oregon at the
Oregon Convention Center.
The theme of the meeting is “Lessons of Lewis & Clark:
Ecological Exploration of Inhabited Landscapes” The Bicentennial of the
Lewis and Clark expedition provides an excellent opportunity to review what we
have learned about western U.S. ecosystems and their responses to humans in the
past and present. Proposals for “half-day” symposia (running in length from 2 ˝
hours to 3 ˝ hours) that address this theme will be especially welcome, but any
timely subject of broad interest will be considered. Proposals for full-day
symposia are not encouraged and will not be accepted unless there have been
prior discussions with the Program Chair.
Applications must be received on or before Tuesday,
September 15, 2003. We urge you to use the electronic symposium submission form
which will be available on the ESA Portland meeting Web Site as of July 14,
If you are unable to use the electronic form, please use
the form below as a template. Proposals should be sent to the ESA Program Chair,
Thomas W. Swetnam by email as attachments in Word to:
firstname.lastname@example.org. If you are unable to
submit your proposal via email, call or write the Program Chair (see below) for
instructions on how to proceed. Do not send symposium proposals to ESA
All proposals will be peer-reviewed and ranked by members
of the ESA Meetings and Program Committee and other reviewers selected by the
Program Chair. Symposia organizers will be notified whether their proposal is
accepted or declined by January 1, 2004.
Criteria for ranking the symposium proposals will include
The overall symposium is based on sound science and contributes to
important ecological understanding or has good potential to advance the field of
ecology in a significant way.
The overall symposium showcases innovative and original work,
collaboration, or synthesis.
The symposium is well organized and balanced with synthetic
overviews or broad topical coverage, and not just a set of similar case studies.
Individual talks in the symposium contribute to the cumulative
impact of the symposium.
The symposium is consistent with the meeting theme and/or will
assist attendees in obtaining a deeper appreciation of the meeting theme.
The confirmed and prospective participants are considered leaders
or rising stars in their respective fields.
The presenters are experienced or particularly engaging speakers.
The symposium includes balanced and broad perspectives on the
topic, and is not overtly biased by limited or narrow perspectives of the
organizer(s) and invited speakers.
The symposium will be of considerable interest and will probably
generate a large audience (> 250-400 people) at the Annual Meeting.
The symposium has multi- or interdisciplinary focus, or if mostly
involving a single ecological discipline the implications and interest are
likely to extend beyond that discipline.
Proposals from ESA Sections, Chapters, and Committees are
given special consideration. Each of these groups is allowed to submit or
recommend only one proposal. Sections, Chapters or Committees must
review all potential symposia submissions and select only one to come from their
group. Multiple submissions from the same section will be returned to the
section for further scrutiny. There are NO exceptions to this policy. While
consideration is given, there is NO guarantee that a submission from a Section,
Chapter or Committee will be selected to be presented.
In the interest of broadening participation, an
individual is allowed to be an organizer (either a principal organizer or a
co-organizer) for only one symposium.
Persons agreeing to present papers in symposia also
should be aware that the “one-paper” rule will be enforced. That is,
anyone who is first author or presenter of a symposium paper cannot
also be first author or presenter for another paper whether this for a
symposium, oral session, or poster session. Organizers should make certain that
speakers they recruit do not promise to speak at another symposium. An
exception may be made if a second presentation concerns ecological education.
ESA is not able to provide any financial assistance,
stipends, travel assistance or paid lodging to symposium organizers or to
individual symposium participants. Organizers are responsible for making this
clear to the participants.
After symposia are accepted and the scheduling for the
meeting is underway it becomes increasingly difficult to accommodate
cancellations and schedule changes. Hence, as a courtesy to the meeting
organizers and in fairness to other submitted proposals, symposium organizers
are urged to obtain firm commitments from as many of their invited speakers as
possible before submitting their proposal, rather than listing only “possible”
speakers, or only tentative commitments.
If a proposal is accepted, the organizers will be
required to submit a final summary description of the symposium in the correct
format no later than January 14, 2004. This summary will appear in the
preliminary program and should be written so as to stimulate interest and
promote attendance. This description should be submitted on the electronic form
posted on the ESA Portland meeting web site. The correct format also requires a
complete and up-to-date listing of organizers names and their institutions,
addresses, telephone, fax and email addresses correctly referenced. The title of
the symposium should be followed by the descriptive text.
The January 14, 2004 posting should also include a list
of confirmed speakers and each speaker's name, institutional affiliation,
mailing address, telephone number, fax number and e-mail address as well as a
list of times for each presentation.
It is the responsibility of the organizers to see that
each speaker submits a properly formatted individual abstract of their talk by
means of the Abstract Submission site (accessible via
http://esa.org/portland) by the March 1, 2004 deadline. Do not submit
abstracts by any other means. Contact the Program Chair if your situation
precludes use of the submission web site. Additionally, by March 1, 2004, all
symposium speakers must, at the same time, also submit a $50 Abstract submission
fee (also accessible via
http://esa.org/portland) which is required by the ESA Governing Board to
reduce the high level of abstract cancellations and withdrawals.
ESA SYMPOSIUM APPLICATION FORM
Year 2004 Annual Meeting – Portland, OR
DEADLINE FOR APPLICATION RECEIPT: SEPTEMBER 15, 2003
Title of Symposium
Principal Organizer (Name, institution or affiliation,
address, phone, FAX, e-mail)
Co-organizers (Names, institution or affiliation,
address, phone, FAX, e-mail)
Speakers (Names, affiliations, and tentative titles.
Indicate in brackets after speaker’s names whether [C]=committed and confirmed,
[T]= tentative, or [S] = suggested, but not yet contacted.)
Description and justification of the symposium:
Background information, goals, objectives, importance, and interest to the
membership of ESA in no more than 300 words.
(If applicable) Letter from the sponsoring ESA Section,
Committee, or Group signed by the responsible officer. Sponsored symposia are
given special consideration for inclusion in the program.
For further information consult the ESA web site (http://www.esa.org/portland)
or contact the Program Chair:
Dr. Thomas W. Swetnam
Laboratory of Tree-Ring Research
University of Arizona
Tucson, AZ 85721
(520) 621-2112 office
(520) 621-8229 fax
Assistant Program Chair:
Dr. David Grow