Call for Contributed Oral and Poster Abstracts
95th ESA Annual Meeting
August 1 - 6, 2010
Call Open: December 21, 2009 - February 25, 2010
We invite submission of abstracts for contributed oral and poster presentations at the 2010 ESA Annual Meeting. The meeting will be held August 1-6, 2010, in Pittsburgh, Pennsylvania, at the Albuquerque Convention Center. Abstracts that address the meeting theme, “Global Warming: The legacy of our past, the challenge for our future”, are especially encouraged, but submissions may address any aspect of ecology and its applications. We also welcome submissions reporting interdisciplinary work, that address communication with broad audiences, or that explore ways of teaching ecology at any level. Please adhere to the following guidelines in preparing and submitting your abstract.
Please note that invited speakers for Symposia and Organized Oral Sessions should not submit their abstracts until they receive specific instructions by email in late January. These abstracts will still be due on February 25, 2010.
A. One Presentation Rule
B. Guidelines for All Oral Presentations
C. Guidelines for All Poster Presentations
D. Evaluation and Acceptance of Abstracts
E. Abstract Submission
H. Penalties and Fees for Cancellations/No-Shows
I. Begin Submission Process
A. One Presentation Rule
- To encourage broad participation, each person is allowed to present only one contributed oral, poster, symposium, or organized oral session presentation.
- A person may be a co-author on several abstracts.
- Authors or presenters may also serve as session presiders or as organizers of symposia, organized oral sessions, workshops, or special sessions.
- Exception: An author may submit an abstract for a second presentation ONLY if the second abstract is directly related to ecology education or scientific outreach. Please contact Program Assistant Jennifer Riem if you have questions about an abstract fitting these criteria.
- Speakers for contributed oral presentations are allowed 15 minutes for presentations.
- A 5 minute period between talks allows for questions, discussion, and introduction of the next speaker. This 5 minute period belongs to the audience, not to the speaker, and is managed by the session presider. Time limits will be strictly enforced by session presiders.
- Contributed oral papers may be placed, by the Program Chair, in Organized Oral Sessions if they support the theme of that session. Submitters of contributed papers may indicate a preference for a particular OOS. A list of OOS titles will be available early in 2010; individuals who submit contributed papers before then may revisit this site by early February, and add a preference.
Important Information Concerning All Oral Presentations:
- Microsoft PowerPoint and Adobe Acrobat Reader 6.0 are the only acceptable audiovisual formats for electronic presentation for oral papers. Overhead or slide projectors will be available ONLY upon special request by June 15, 2010, to Michelle Horton.
- Each meeting room will be equipped with a dedicated LCD projector and PC laptop configured with DVD/CDRW combo roms, 3 USB ports and will be running Windows XP Pro with MS Office XP Suite and Adobe Acrobat 6.0. It is your responsibility to make sure that your presentation will run under this system. Newer versions of PowerPoint files may not work – save your files in a format compatible with MS Office 2000 for Windows 2000, or with Adobe Acrobat Reader 8 or 9!
- Corel presentations are NOT supported. Embedded animation or graphics are NOT supported.
- Please do NOT bring your own laptop for your presentation. If you created your presentation on a MAC and confirmed that your presentation does not work in one of the speaker-ready rooms available at the Annual Meeting, you may connect your MAC to the LCD projector IF you bring your own VGA dongle. ESA will not provide these adapters.
- All presenters will be expected to contact their session presider or projectionist at least 20 minutes in advance of the start of their session to pre-load their presentations onto the dedicated laptop.
- Acceptable media: CDs, Flash drives. You will need to ensure that these are compatible with our laptops – which will have CD readers and USB 2 ports.
- Posters are encouraged as they allow extended informal discussions and active participation by authors and coauthors. Posters are displayed for a full day, and interested persons can view the poster even when the author is not in attendance.
- Late-afternoon poster sessions Monday - Thursday provide an opportunity for discussion in a relaxed setting after completion of oral sessions. Presenting authors are required to be present for this scheduled 2 hour period (4:30-6:30 PM) when their poster is being displayed.
- Poster boards are approximately 2.4 m wide x 1.2 m tall (8 ft wide x 4 feet tall) and there will be 1 poster per poster board. A poster does not have to take up the maximum amount of space provided. Since these dimensions are not precise, presenters should design posters to be at least 5 cm (2 inches) smaller on each margin. Pushpins will be supplied, and are the only method for attaching the poster to the board.
- Poster presenters may not use audio-visual equipment but are welcome to bring along handouts associated with their presentation.
- Accuracy of the abstract is the responsibility of the author(s). Abstracts will be rejected if they do not comply precisely with the guidelines on content and format listed here and on the submission website.
- Abstracts must be based primarily on NEW, unpublished material. Reviews of past work are generally not permissible outside of symposia or other special sessions.
- Abstracts may be submitted before all analyses and conclusions are in their final form, but authors MUST report at least preliminary results. Abstracts based primarily on future work will be REJECTED. Vague statements such as “results will be discussed” will result in abstract rejection.
- Abstracts must use standard English, and follow English syntax, grammar, and punctuation rules. Poorly written abstracts will be REJECTED.
E. Abstract Submission
Select the link at the bottom of this page to begin the submission process. If you have been asked by the organizer of a Symposium or Organized Oral Session to speak in her/his session, please wait until you receive specific instructions by email in late January before submitting your abstract.
Indicating Preferences for Session Assignment:
- Contributed oral or poster presentations will be grouped with others to form sessions. We attempt to make sessions thematically coherent, and we invite you to indicate your preferences among likely session themes.
- We have listed likely session themes, based on submissions and sessions from prior meetings, in ‘pull-down’ lists under five categories: 1) ecological concepts and processes; 2) ecosystem or habitat; 3) ecological applications, tools, and techniques; 4) subdiscipline; and 5) taxonomic or functional group.
- Please choose THREE of these themes, in order of your preference, to guide our grouping of papers into sessions. Each of your preferred themes may be selected from any of the 5 categories. You may, for any of the 3 choices, elect to enter a theme not on the lists provided; to do so, check the ‘other’ box, and enter a brief term in the space provided. Please use this option only if you are unable to find an appropriate theme in the lists provided.
- PLEASE NOTE that these themes are designed to identify similarities among papers for purposes of grouping, not as keywords for searching the program; highly specific terms (e.g., species names, place-names, particular techniques, etc.) are generally not useful here. Program users can search the full text of your title and abstract.
- If a theme is selected by many people, we will divide papers among more focused sessions using your next preferences and information in your title and abstract. If your first preference is not selected frequently enough to populate a full session, we will either group it with talks on related themes or use your second or third preferences, taking into consideration the general category from which your preferences are drawn.
Submitting Abstract and Author Information:
Follow the on-line instructions to submit your abstract. Follow these general guidelines when entering your abstract:
- Abstracts may be no longer than 400 words in total and must include information on both a)Background/Questions/Methods, using up to 200 words and b)Results/Conclusions, using up to 200 words. We encourage each contributor to identify the objective of the study in the first of these, and be explicit about the results of the study in the second of these. Abstracts without explicitly stated results will not be accepted.
- Exception: If you are presenting a non-traditional research paper, it is still expected that your talk would address some question. It is understandable that these abstracts would lack specific data in the “Results/Conclusions” section; however, every talk should have a “take-home message”.
- When entering your title, capitalize the first word, proper nouns, and the first word following a colon. The title is limited to 255 characters (about 15 words). Do not type the title in all capital letters. Place a comma before the word "and" in a series. Do not end your title with punctuation.
Example: Fecal glucorticoids: A non-invasive method for measuring stress in river otters, brown bears, and red deer
- For each author, enter the full first name, the first letter of the middle name, and the full last name. Do not add punctuation after any of the names.
- Only the first line of text in an author’s affiliation will appear in the official conference program; this should be the name of your institution. Do NOT enter department name on the first line of an author’s affiliation. Do not end a line with any type of punctuation.
- Symbols, special characters, and fonts are available from a pull-down menu of codes on the abstract submission form. Enter them by selecting from this menu.
- Notification of Receipt: You will be notified of receipt electronically using the e-mail address entered on the submission form. If you enter an incorrect address, you will NOT receive notification. Your abstract will be assigned an Abstract ID Number. Please do not forget this ID number as it will be required for future communications. You can edit your abstract until the abstract deadline, February 25, 2010.
- Notification of Acceptance: You will be notified of acceptance or rejection of your abstract via e-mail by April 22, 2021.
If you encounter problems during abstract submission, contact Jennifer Riem.
Note: Due to the limited amount of time and space available for oral sessions, and the anticipated large number of submissions, you may be asked to give a poster presentation instead of an oral presentation.
F. Making Corrections
- You may view your abstract by going to eco.confex.com/eco/2010/cfp.cgi and entering your Abstract ID Number and password received at the time of submission.
- If your abstract is accepted (notification of acceptance will be emailed no later than April 22), you will have an opportunity at that time to make edits and revisions. NOTE: Edits will NOT be possible after May 13, 2010.
- You can also view your session day, time, and room assignment when the schedule has been finalized. We expect this information to be available in June.
- Before submitting an abstract, authors should be confident that they will attend the meeting and make the presentation.
- If circumstances prevent attendance for a scheduled presentation, the author should find another person to make the presentation.
- If cancellation is unavoidable, the author should notify Jennifer Riem as soon as possible.
- The deadline for cancellation without penalty is May 1, 2010.
H. Penalties and Fees for Cancellations/No-Shows
Late cancellations and failures to give scheduled presentations are disruptive and leave costly gaps in the program that are distracting to all attendees. Therefore, ESA has adopted the following cancellation policy and fee schedule (all values are in US dollars):
- Each person who submits an abstract, whether for an oral paper or a poster, MUST also provide payment information (credit card or check) to ESA. No abstract submission will be accepted for presentation unless this payment information is received by ESA.
- Payment information will be used to process late cancellation/no show fees ONLY if the presenter either: 1) fails to submit written notification of abstract withdrawal to Jennifer Riem prior to the May 1, 2010 cancellation deadline or, 2) fails to show up to present his/her paper or poster and does not arrange for a co-author or other alternate person to present the abstract. All fees will be processed after August 6, 2010.
- $60.00 US Dollars will be charged for late cancellation/no show oral presentations.
- $40.00 US Dollars will be charged for late cancellation/no show poster presentations.
- Presenters who cancel after May 15, 2010 will not be allowed to give a presentation at the 2011 ESA Meeting.
- Presenters who fail to appear for a scheduled presentation and who do not give any prior notice to ESA, will not be allowed to give a presentation at the 2011 and 2012 ESA Meetings.
- Exceptions: Cancellation fees and penalties may be waived if special circumstances apply. Consideration will be case by case by contacting Jennifer Riem. While it is imperative that you notify ESA of your cancellation as soon as possible, decisions regarding waiver requests will not be made until after the annual meeting.
I. Begin Submission Process
To begin the submission process, please click here.
For further information consult the ESA meeting web site or contact the Program Chair, Frank Gilliam, or Program Assistant, Jennifer Riem:
|Dr. Frank S. Gilliam
Department of Biological Sciences
Huntington, WV 25755-2510
Phone: (304) 696-3636
Ecological Society of America
1990 M Street, NW, Suite 700
Washington, DC 20036 USA
Phone: (202) 833-8773 x 218
Fax: (202) 833-8775