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Call for Abstracts for the 2005

ESA INTECOL Joint Meeting in Montreal, Quebec, Canada
August 7 - 12, 2005

Deadline for Abstract Submissions: March 1, 2005

SUBMIT ABSTRACT HERE
(2000 Character limit)

We invite abstract submissions for a) invited oral presentations as part of a Symposium or Organized Oral Session, or b) contributed oral or poster presentations at the 2005 ESA INTECOL joint meeting. This is the 90th Annual Meeting of the Ecological Society of America (ESA) and the IX International Congress of Ecology (INTECOL). The meeting will be held August 7 - 12, 2005 in Montreal, Quebec, Canada at the Palais des Congrès de Montréal.

Abstracts that address the meeting theme, “Ecology at Multiple Scales,” are especially encouraged, but submissions may be from any area of ecology. We also welcome reports of projects that are interdisciplinary, that consider the need to communicate with broad audiences, or that explore ways of teaching ecology at any level. Please adhere to the following guidelines in preparing and submitting your abstract.

A. One Presentation Rule

  • To ensure maximum participation, each person is allowed to provide only one oral, poster, Symposium or Organized
  • Oral Session presentation, regardless of whether it is submitted to ESA or INTECOL.
  • A person may be a co-author on several abstracts.
  • Authors or presenters may also serve as session presiders or organizers of Workshops or Supplementary Sessions.
    Exceptions: An author may submit an abstract for a second presentation ONLY if the second abstract is directly related to ecology education or scientific outreach.

B. All Oral Presentations

  • Speakers for contributed presentations and for Organized Oral Sessions are allowed 15 minutes for presentation.
  • Speakers in Symposia are allowed time as determined by their Symposium organizer.
    A 5 minute period between talks allows for questions, discussion, and introduction of the next speaker. THIS 5 MINUTE PERIOD BELONGS TO THE AUDIENCE AND TO THE MODERATORS, NOT TO SPEAKERS. TIME LIMITS WILL BE STRICTLY ENFORCED BY SESSION PRESIDERS.
  • In some instances, a contributed oral presentation may be placed, by the Program Chairs in an Organized Oral Session if it supports the theme of that session.

IMPORTANT INFORMATION CONCERNING ORAL PRESENTATIONS:

  • Don’t disappoint yourself or your audience:
  • Microsoft Power Point and Adobe Acrobat Reader 6.0 are the only acceptable methods for electronic oral, Organized Oral, and Symposium presentations. Overhead or slide projectors will be available ONLY upon special request by June 30 to Dave Grow at: dgrow@dakotacom.net.
  • Each meeting room will be equipped with a dedicated LCD projector and PC laptop operating on Windows 2000, and loaded with MS Office 2000 and Adobe Acrobat 6.0. It is your responsibility to make sure that your presentation will run under this system. Newer versions of Power Point files may not work – save your files in a format compatible with MS Office 2000 for Windows 2000, or with Adobe Acrobat Reader 6.0!!
  • Corel presentations are NOT supported. Embedded animation or graphics are NOT supported. MAC format is NOT supported.
  • Please do NOT bring your own laptop for your presentation.
  • All presenters will be expected to contact their session presider or projectionist at least 20 minutes in advance of the start of their session to make arrangements to pre-load their presentations onto the dedicated laptop.
  • Acceptable media: Discs, CDs, Zip disks, Flash drives. You will need to ensure that these are compatible with our laptops – which will have Zip drives, CD readers and USB 2 ports.

CRITICAL: Please be careful going through airport security. Recently the more powerful security detectors used at some airports have erased or corrupted information on discs and flash drives. Just as you would high speed camera film, take care to protect your electronic presentations.

C. Poster Presentations

  • Posters are encouraged as they allow extended informal discussions and active participation by coauthors as well as yourself. Another advantage of a poster is that it is displayed for a full day, and interested persons can view your work even when you are not in attendance.
  • Informal evening “poster pubs” provide an opportunity for discussion in a relaxed setting. You are required to be present for this scheduled 1½ hour period when your poster is being displayed.
  • Poster boards are approximately 2.4 m wide x 1.2 m tall (8 x 4 feet). Since these dimensions are not precise, you should design your poster to be at least 5 cm (2 inch) smaller on each margin. Pushpins, which will be supplied, are the only method of attaching the poster to the board that is certain to work.
  • Because of space and equipment limitations, poster presenters may not use audio-visual equipment.
    We will establish a procedure by which you may choose to schedule appointments during the second hour of lunch on the day your poster is presented.

D. Evaluation and acceptance of abstracts

  • Accuracy and appearance of the abstract are the responsibility of the author(s). Abstracts will be rejected if they do not comply precisely with the guidelines on content and format listed here and on the submission website.
  • The abstracts must be based on NEW, previously unpublished material. Reviews of past work are generally not permissible outside of Symposia or other special sessions.
  • Abstracts may be submitted before all analyses and conclusions are in their final form, but you MUST report at least preliminary results. Abstracts based on future work will be REJECTED. Vague statements such as “results will be discussed” will result in abstract rejection.
  • Abstracts must use standard English, and follow English syntax, grammar, and punctuation rules. Poorly written abstracts will be REJECTED.

E. Abstract Submission

  • Select the link at the top or bottom of this page, or go to:http://abstracts.co.allenpress.com/esa/  and select ‘Abstract Submission’. This will take you to Step 1 of the Submission pages.
  • If you have been invited to speak in a Symposium or Organized Oral Session, select either the ‘Symposium’ or ‘Organized Oral’ category.
  • If you are submitting a contributed oral or poster abstract, select the appropriate category for your presentation.
  • Selection of a subject category. Choose a first, second, and third choice among the session categories listed. Your first choice will be given heavy weight, but scheduling may necessitate moving your abstract to another category / session. Please be understanding if your first choice is not available.
  • Follow the on line instructions to submit your abstract.
    Symbols and special characters and fonts. These are given as a pull down menu of codes on the abstract submission form.
  • Notification of Receipt. You will be notified of receipt electronically using the e-mail address entered on the submission form. If you enter an incorrect address, you will NOT receive notification. Your abstract will be assigned an Abstract Reference Number. PLEASE DO NOT FORGET THIS REFERENCE NUMBER AS IT WILL BE REQUIRED FOR FUTURE COMMUNICATIONS.
  • Notification of Acceptance. You will be notified via e-mail by April 15, 2005, if your abstract has been accepted for presentation. NOTE: If you submit your abstract early, it will be reviewed promptly and you will be notified of its status earlier.
  • If you encounter problems during abstract submission, contact Dave Grow at: dgrow@dakotacom.net
  • Note: Due to the limited number of time slots available for contributed oral presentations, and the large number of submissions, you may be asked by the Program Chairs to give a poster presentation instead of an oral presentation.

F. Corrections

  • You may view your abstract by going to: http://abstracts.co.allenpress.com/authorcenter/ and entering your Abstract
  • Reference Number received at the time of submission (e.g. DEG 1077 123456).
    You may then notify Dave Grow by June 1 if any edits are required.
  • NOTE: edits are NOT possible after June 1. You can also view your session day, time, and room assignments when the schedule has been finalized, we expect this information to be available by the end of June.

G. Cancellations

  • Before submitting an abstract, authors should be confident that they will attend the meeting and make the presentation.
  • If circumstances prevent attendance, the author should attempt to find another person to make the presentation.
  • If cancellation is unavoidable, the author should notify Dave Grow at: dgrow@dakotacom.net as soon as possible.

H. Cancellation/No Show Penalty Fee

  • Late cancellations and failures to give a scheduled presentation are disruptive and leave costly gaps in the program that are distracting to all attendees. Therefore, ESA and INTECOL have adopted the following cancellation policy and fee schedule (all values are in US dollars):
  • Each person who submits an abstract whether for presentation as a Symposium talk, Organized or contributed oral paper, or poster – MUST also provide payment information (credit card or check) to ESA. No abstract submission will be accepted for presentation unless this payment information is received by ESA.
  • Payment information will be used to process Late Cancellation/No Show Fees ONLY if the presenter either fails to submit written notification of abstract withdrawal to Dave Grow, Assistant Program Chair, prior to the May 1, 2005,
  • Cancellation Deadline or fails to show up to present his/her talk, paper, or poster and does not arrange for a co author or other alternate person to present the abstract.
  • THE SCHEDULE OF LATE CANCELLATION/NO SHOW FEES WILL BE $50.00 US DOLLARS FOR AN ABSTRACT SUBMITTED FOR PRESENTATION AS A SYMPOSIUM TALK, ORGANIZED ORAL PAPER, OR CONTRIBUTED ORAL PAPER OR $25.00 US DOLLARS FOR AN ABSTRACT SUBMITTED FOR POSTER PRESENTATION.
  • Exceptions: The Late Cancellation/No Show Fees may be waived on a case by case basis for late cancellations due to certain extenuating circumstances (e.g., personal or medical emergencies, death of an immediate family member, or inability to obtain travel visa). Also, any presenter who is a citizen of and residing in a developing country (as defined by the World Bank -- http://www.worldbank.org/data/countryclass/) will not be assessed the $25.00 Late Cancellation/No Show Fee for an abstract submitted for a poster presentation, but will be assessed the $50.00 Late Cancellation/No Show Fee for an abstract submitted for presentation as a Symposium, Organized Oral, or contributed oral talk.

SUBMIT ABSTRACT HERE
(2000 Character limit)

Contact information for oral and poster abstracts:

ESA Program Chair
Dr. Paul L. Ringold
US EPA, ORD
Western Ecology Division
200 SW 35th Street
Corvallis, OR 97330 USA
Phone: 541 754 4565
Fax: 541 754 4716
E mail: esa2005@epa.gov
ESA website for submissions: follow links from: http://www.esa.org/montreal/

INTECOL Program Chair
Dr. Rebecca R. Sharitz
Savannah River Ecology Laboratory
University of Georgia
P.O. Drawer E, Aiken, SC 29802 USA
Phone: 803 725 5679 office with voice mail
Fax: 803 735 3309
E mail: INTECOL_CONGRESS@srel.edu
INTECOL website for submissions: follow links from http://www.intecol.net/IX Montreal/9 montreal.htm

Assistant Program Chair for ESA and INTECOL
Dr. David E. Grow
4215 E. Presidio Road
Tucson, AZ 85712
Phone: 520 319 9609
Fax: 520 326 8183
E mail: dgrow@dakotacom.net
 

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Last updated: August 01, 2005.