Information on Publicity for Authors and Press Officers

Primary contact: ESA Communications Officer Liza Lester, llester@esa.org; 202-833-8773 x211.

Embargo policy: Articles to be published in ESA journals Ecology, Ecological Applications, Ecological Monographs, and Frontiers in Ecology and the Envrionment are subject to an embargo on publicity until the first day of the publication month. Articles to be published in our open access, rapid publication journal Ecosphere are embargoed until the day of publication. (Please contact the communications officer for help negotiating Ecosphere’s rolling production schedule).  We ask that findings reported in our journals not be reported in the mass media until after they are published. ESA’s embargo policy is described in greater detail on our publication website.

Annual Meeting abstracts are not embargoed.

Preprints: Articles that are available on ESA journal websites as preprints are considered to be published (not embargoed).

Social media and talking to reporters: ESA encourages authors to talk and tweet about their published papers. Sharing the news of an accepted paper on social media is also fine. Occasionally, either ESA or an author’s institution will distribute an “embargoed” press release to trusted reporters prior to publication. We ask that authors not speak about their unpublished findings with reporters who have not explicitly agreed to abide by the publication date embargo.

Meetings: Authors may present their unpublished data at scientific conferences and seminars. If a member of the press attends a presentation and writes a story based only on the presentation, such coverage will not affect consideration of the author’s paper, but we ask that authors not seek out press attention for unpublished results through press releases or participation in news briefings.

If you have questions about ESA’s embargo policy, please do not hesitate to get in touch with our public affairs staff or journal editors.


 

Social media:


ESA’s 100th Annual Meeting in Baltimore, MarylandAugust 9 – 14, 2015.
Ecological science at the frontier: Centennial logoEcological Science at the Frontier: Celebrating ESA’s Centennial. The Ecological Society of America currently stands at a boundary between 100 successful years for the Society and an uncharted future for the planet.  The Centennial meeting will support both retrospective and prospective sessions – looking back at the history of the field of ecology as well as forward into its future. ESA invites press and institutional public information officers to attend.

To register as a press officer, please contact ESA Communications Officer Liza Lester at llester@esa.org.

We waive registration fees for reporters with a recognized press card and for current members of the National Association of Science Writers, the Canadian Science Writers Association, the International Science Writers Association and the Society of Environmental Journalists. Reporters may register in advance or on-site at the meeting.

We waive registration fees for press officers.

  • If you are a press officer and cannot attend, but would like to promote posters and oral presentations from members of your institution, we will to distribute your press releases in the meeting Press Room. Press officers may request copies of all abstracts related to their institution.
  • We can provide you with a list of all presenters from your institution, their presentation titles, and abstracts. This information will be available in May.

We do not waive registration fees for editors of peer-reviewed journals, ad sales representatives, publishers, program officers or marketing professionals.

Meeting abstracts are not embargoed.