August 1, 2010

ESA Governing Board: Minutes of the ESA Council
August 1, 2010
Pittsburgh, PA

Members Present:

Hal Balbach, David Baldwin, Romi Burks, Elizabeth Biggs, Charles Canham, Zoe Cardon, Terry Chapin, Carmen  Cid, Scott Collins, Phil Dixon, Cliff Duke, Scott Franklin, Deborah Goldberg, David Gooding, Peter Groffman, Stephen Hart, Laura Huenneke, Rob Jackson, Ed Johnson, Angela Kent, Mimi Lam, Meg Lowman, Nadine Lymn, Jude Maul, Katherine McCarter, George Middendorf, Kiyoko Miyanishi, Teresa Mourad, Juliana Mulroy, David Nelson, Yude Pan, Bill Parton, Deb Peters, Steward Pickett, Sunny Power, Mary Power, Sam Scheiner, Dave Schimel, Sue Silver, Robin Snyder, Emily Stanley, Donald Strong, Fabricio Villalobos, Terry Wheeler, and Anthony Yannarell

I.  Introduction and Announcements

The ESA Council meeting was called to order by President Mary Power. 

II. Report of the President and ESA Activities/Initiatives

Mary Power outlined a proposal for a new Policy Section, and reported on the launch of the new journal Ecosphere.  She reminded the Council of the upcoming 2015 Centennial, and encouraged members to contact Alan Covich with ideas.  She also noted that the Student Section has been the fastest growing section of the Society.

III. Presentation of the Budget

Bill Parton presented a summary of the 2010 - 2011 budget.  Laura Huenneke moved and Phil Dixon seconded a motion to approve the budget as presented.  The motion was approved unanimously.

IV. Vote to Establish the Natural History Section

Meg Lowman moved and Hal Balbeck seconded a motion to approve the formation of the Natural History Section.  The motion was approved unanimously by the Council.

V. Reports from Long Range Planning Grant Awardees

Reports from recipients of Long Range Planning Grants were distributed in the Annual Report to the Governing Council.  A representative from each group presented a brief summary of their activities.

A.  Applied Ecology Section
B.  Education Section
C.  Education and Human Resources Committee
D. Environmental Justice Section
E.  Mexico Chapter
F.  Microbial Ecology Section
G. Southwest Chapter
H. Student Section
I.  Traditional Ecological Knowledge

VI. Planetary Stewardship and Sections and Chapters

President-Elect Terry Chapin described the Planetary Stewardship Initiatives and encouraged Sections and Chapters to get involved.  

VII. Recognition of Governing Board Members Leaving the Board, and Introduction of New Governing Board Members

President Mary Power presented plaques recognizing the service of three Governing Board members who have completed their terms, and introduced incoming members of the Governing Board

VIII.  Announcements / New Business

Scott Franklin described efforts by the Historical Records Committee in preparation for the ESA Centennial.  

Meeting was adjourned at 4:00

Minutes respectfully submitted,
Charles Canham, Secretary

July 31 – August 1, 2010

ESA Governing Board
July 31 - August 1, 2010
Pittsburgh, PA

 

Members Present
Mary Power                President
Alison Power              Past-President
Terry Chapin               President-Elect
Laura Huenneke          VP for Public Affairs
Bill Parton                   VP for Finance
Rob Jackson                VP for Science
Meg Lowman              VP for Education and Human Resources (Sunday)
Debra Peters                Member-at-Large
Emily Stanley              Member-at-Large

Staff Present:
Katherine McCarter    Executive Director 
Cliff  Duke                  Director, Science 
Elizabeth Biggs           Director, Finance
Sue Silver                    Editor-in-Chief, Frontiers
Nadine Lymn              Director, Public Affairs
David Baldwin           Managing Editor
Teresa Mourad            Director, Education and Diversity

Guests:
Charles Canham          Secretary-Elect
David Gooding           Publications Office
Rob Salgueero-Gomez                           Chair – Student Section
Don Strong                 Editor in Chief – Ecology  (Sunday)_
Frank Gilliam              Program Chair (Sunday)
Bill Michener              Dryad (Sunday)
Aaron Ellison              Associate Editor-in-Chief, Ecology and Ecological Monographs (Sunday)
Scott Collins               Chair, Publication Committee (Sunday)
Dave Schimel              Editor-in-Chief, Ecological Applications (Sunday)
Ed Johnson                 Editor, Bulletin  (Sunday)
Todd Vision                National Evolutionary Synthesis Center (Sunday)

Saturday, July 31 2010.  9:00 meeting is called to order.

I. Roll Call & Agenda

  • The Governing Board unanimously adopted the proposed agenda.
  • The electronic vote to approve the minutes of the May 2010 Governing Board meeting in Washington was unanimously ratified.
  • The electronic vote to approve the report of the Nominations Committee was unanimously ratified.

II. Reports

A.  Report of the President

Mary Power began with comments on her admiration for the staff and the board, and her pleasure in serving as President.   She described experience with stewardship of an 8,000 acre preserve in California.  She met Frank Lake, a steward at a preserve on the Klamath River, who told her that an article he published in the Bulletin had had a large impact on his career.  This suggests that we find a means to provide some form of peer-review for selected articles in the Bulletin.  Ed Johnson is interested in assisting.

B.  Report of the Executive Director and Staff

Katherine McCarter began with reminders of meetings during the week, and encouragement to consider a contribution to the Fund for the Future.  She then reviewed highlights of Society activities during the past year, including the launch of Ecosphere, the first Millennium Conference, and the society’s response to the Gulf oil spill.

Liz Biggs provided an update on Society finances, membership, and administration.  Finances for the year have been very close to budgeted, despite the difficult economic climate.  Attendance for the Pittsburgh meeting has been very good.  Library subscription revenue has been level – a very good sign given pressures on library budgets. Society membership is down slightly (5-10%), and she reviewed efforts to slow that trend.

Cliff Duke reported on activities in the Science Office. He called attention to activities related to last year’s Millennium Conference, including students from that conference who are attending this year’s meeting with support from the Conference budget.   The Vegetation Classification Panel received kudos for its continued hard work, in part with support from the US Forest Service.  He provided an update on an upcoming workshop on sustainability of biological infrastructure.

Teresa Mourad provided an update on the upcoming Ecology Education Summit in October.  Fundraising will be covered later in agenda.  The NEON Education initiative is going well, and a new K-12 program is off the ground in partnership with The Nature Conservancy.  An NSF proposal is moving forward in partnership with 3 other societies to support the Eco-Ed Digital library.  The SEEDS program continues to grow.  There was discussion of whether the program is overstretched.  Fundraising has been strong (30-50k/yr) but needs to be sustainable.   Mary Powers encouraged staff to develop relations with Howard Hughes Foundation

Sue Silver reviewed the status of Frontiers.  The publication backlog has been reduced dramatically – from 13 months to roughly 6 months.  As a result, acceptance rates have been allowed to rise slightly.  Page charges have been instituted to contribute to the financial support of the journal.  The journal ranking is currently in second place in environmental science and fourth in the Ecology categories of JCR.

David Baldwin reported on activities in the Publication Office.  The backlog at Ecology has been reduced, largely because of higher rejection rates, resulting in a roughly 5-6 month backlog.  The backlog at Applications is longer (roughly 8 months).  Innovations in the past year include (1) preprints available online (complete with doi) and (2) Aaron Ellison has instituted a new review category in Monographs.  The startup of the new journal Ecosphere is on schedule – a remarkable achievement given the short time involved.  David credited a strong effort from staff at Allen Press.  The first papers in the new journal have already been published.   

Submission rates to existing journals are up slightly over 2008 to ~ 2350 manuscripts a year.  Acceptance rates have leveled off at roughly 25% (14% at Monographs).   The Publication Office doesn’t anticipate any supplemental issues in 2010, but expect 2 in 2011.

Nadine Lymn reviewed the activities of the Public Affairs Office, beginning with media expected to attend the meeting in Pittsburgh, and those expected to cover the meeting remotely.  She will be blogging from the meeting, and encouraged Board members to contribute.  At the encouragement of President Mary Power and President Elect Terry Chapin, the office organized a workshop on getting engaged in local/regional issues.  Staff are preparing a Policy Handbook to assist members who want to be more engaged in policy issues.  There was considerable discussion of how to get regional sections more engaged in policy issues.

C.  Report of the Vice President for Finance

Bill Parton and Katherine McCarter reviewed 4th quarter financials.   Bill reviewed the status of endowment funds (close to $1M currently).  There was discussion of both the strength of the finances and the diligent efforts to rebuild the endowment and build the unrestricted fund.

D. Planetary Stewardship

Mary Power and Terry Chapin led a discussion of the Planetary Stewardship initiative.  There are a number of Society activities related to the initiative, involving both annual meetings and activities of sections.   Terry led a discussion of the psychology of climate change and human perceptions of risk.  Mary mentioned the importance of interfacing with communication efforts by Society staff.  Partnerships with other societies working on environmental change are also important.  Sections could play an important role in this, through their disciplinary ties to other societies.  There was discussion of tradeoffs between influencing management at a local scale versus influencing macro policy at the federal level.  There was also discussion of the impact of societal investments in physical infrastructure.   How can we be engaged at both local and national levels in decisions about the built environment (and its impacts on sustainability of ecosystems)?  Terry mentioned the potential impact of introducing ecological courses in the curricula for undergraduate students in K-12 education programs.   There is need to identify specific audiences for our messages, and to target audiences appropriately.    There was discussion of ways to expand the reach of Frontiers to resource managers (expanding the subscription base).

 

E.  Emerging Issues Conference

The topic of the next Emerging Issues Conference will be “Developing Ecologically-based Conservation Targets Under Global Change”.  There are regular conference calls involving conference organizers and ESA staff.  A preliminary budget is being prepared.  Fundraising efforts will begin this fall.    

F.  Ecology Education Summit

Teresa Mourad reviewed the status of pending proposals to support the 2010 Ecology and Education Summit.  The event will be held October 14-15, 2010 at the NEA headquarters in Washington.  One of the major goals of the summit is the formulation of a decadal plan for ecology education nationally.  The theme of the summit is “Environmental Literacy for a Sustainable World”.   Keynote speakers include Will Seeger (arctic explorer).

G.  EcoSummit 2012  

Mary Power gave an update on discussions with Bill Mitch about an ESA role as a co-sponsor of the 2012 EcoSummit.  There has not yet been a formal letter of commitment from ESA to serve as primary US host.  Cliff Duke will be the staff representative on the Scientific Planning Committee.  An academic representative will also be named.

III. Discussion and Action Items

A.  New Policy Section Proposal

Laura Huenneke reviewed the proposal to establish a Policy Section.  A Statement of Purpose, Bylaws, and a list of names from a petition in support of the new chapter were distributed in the Board packet.  Actual approval requires action of the Council, after a 60 day review period.  Alison Power moved and Laura Huenneke seconded a motion to recommend establishment of the new section.  The motion was approved unanimously.

B.  FY 2010-2011 ESA Budget  

1.  Approval of Budget (recommendation to Council)

Elizabeth Biggs and Katherine McCarter led a discussion of the budget presented to the Board at the May 2010 meeting.   Bill Parton moved and Rob Jackson seconded a motion to recommend approval of the budget to the Council meeting on Aug. 1, 2010.  The motion carried unanimously.

2.  Long Range Planning Grants

Each year the budget normally includes $10,000 for long-range planning grants.  Members at Large typically serve as a review committee for proposals from sections, chapters and committees to use these funds.  Alison Power moved and Emily Stanley seconded a motion to appoint the Members at Large as the review committee for the coming year.  That motion carried unanimously.  Mary Power then moved and Emily Stanley seconded a motion to make this appointment permanent.  That motion carried unanimously.

3.  Board Strategic Initiatives

The proposed FY 2010-2011 budget includes $10,000 for Board Strategic Initiatives.  The Board reviewed a list – generated during the May, 2010 meeting - of potential uses of those funds.  There was also discussion of a new proposal to use the funds for a member survey.  Governing Board should have input in the focus of the survey.    

Alison Power moved and Laura Huenneke seconded a motion that funds for travel by the President of the Mexican Ecological Society to the 2011 meeting in Austin be included in the budget for that meeting.

The Board also considered a request for support for a meeting by the Historical Records Committee, and will ask the committee for further information, with a recommendation that they apply for a Long Range Planning Grant.  The issue was tabled pending further discussion.

Laura Huenneke moved and Terry Chapin seconded a motion to approve use of Board Strategic Initiative Funds for a member survey, with details of the survey and the nature of the involvement of the Governing Board to be determined.  The motion carried unanimously.  Terry Chapin (volunteer) and Josh Schimel (recommended in absentia) were proposed as the Governing Board members to provide input to this process.

4.  Discussion of Council Presentation
There was a brief discussion of issues to be highlighted in the presentation of the budget to the full Council.  Issues included drawing attention to planning for the Centennial meeting in 2015.

C.  Board of Professional Certification Recommendations

The Board of Professional Certification has made five recommendations for changes to the certification process.  The 5 proposals were:

  • Require that all applicants for the Senior Ecologist certification level have a graduate degree
  • Require that all applicants be ESA members at the time of application
  • Require that all non-streamlined applications include a transcript (unofficial transcript accepted)
  • Establish a streamlined process for Recertification for applicants holding a Master’s degree who have been previously certified as a Senior Ecologist at least once.
  • Require that applicants clearly identify which courses fulfill the certification-required introduction to population, community and ecosystem areas of ecological inquiry for all coursework.

There was concern with the proposed requirement that applicants for Senior Ecologist have a graduate degree.  The board feels that extensive experience in the field is a reasonable way to achieve the desired comprehensive training required for Senior Ecologist certification.

There was also concern expressed about the requirement that all applicants be ESA members at the time of application.

The Governing Board would like additional information from the Board of Professional Certification about the first two proposals before voting on them.

Mary Power moved and Laura Huenneke seconded a motion that the Governing Board approves proposals #3, #4, and #5 above.  The motion carried unanimously.

D.  Membership Data

Elizabeth Biggs presented an analysis prepared by staff of trends in membership from 2003 -2009, broken down in various categories.   This led to a wide-ranging discussion of the causes and implications of the patterns, particularly in the membership trends within Sections.  The Student Section has shown particularly strong growth in recent years, and there was discussion encouraging more student participation in other sections. 

E.  Nominations / Underrepresented Groups

The difficulties faced this year in finding female applicants for ESA board positions prompted a discussion of efforts to attract under-represented groups to Board service.   There was a suggestion that this could be done by encouraging involvement in Society activities and committees at early stages in career development, including service on standing committees.  Another suggestion was to raise this issue at the SEEDS leadership meetings.  Yet another suggestion was to contact officers in Sections for nominations based on experience in Section leadership.

F.  Yearly Policy Priorities 

The Public Affairs Office, in consultation with the Public Affairs Committee, has submitted a set of recommended public policy priorities for the coming year.  These priorities are intended to guide the staff and Society, but they are not intended to preclude action on other items.  The policy priorities fall in 6 broad areas:  (1) Gulf of Mexico oil accident, (2) climate change and adaptation, (3) energy, (4) infrastructure impacts on ecosystems, (5) water quality and quantity, and (6) science education.

Laura Huenneke moved and Terry Chapin seconded a motion to approve the list of priorities.  The motion carried unanimously.

 

G. Carbon / Environmental Offsets

The Board reviewed the process for selecting organizations that receive contributions from the carbon/environmental offset funds.  Discussion focused on the balance of the split between local and national programs, and procedures for recommending specific programs to receive the funds.

Mary Power moved and Emily Stanley seconded a motion that all the funds be used for local programs recommended by the Local Host and Meeting Committee.  Their recommendations should highlight ways that the proposed recipients will offset environmental impacts specific to our location.  The motion passed unanimously.   

H.  EiC for Ecosphere (Executive Session with D. Strong and Staff)

A motion was made and seconded to appoint Debra Peters to a 3 year term as Editor-in-Chief of Ecosphere.

I.  New Business

There was discussion of a proposal that the President’s address to the Annual Meeting come at the beginning rather than the end of their term.  

Motion was made and seconded to appoint Rob Jackson to a 1-year term as Vice-President for Science from 2010 - 2011.   This appointment will fill the position being vacated by Debra Peters’ appointment to a term as Editor-in-Chief of Ecosphere until a new Vice-President for Science can be elected to fill out the remaining two years of the term.

J. 2010 Annual Meeting

Frank Gilliam gave an update on the 2010 meeting.   He began by acknowledging the efforts of ESA staff.  Abstract submission has been higher than last-year’s meeting in Albuquerque, and registration has also been strong.  A new feature this year is grouping posters into Organized Poster Sessions.

K.  Dryad

Bill Michener gave a presentation on Dryad, a repository for data associated with publications in the biological sciences.  Archiving of data in Dryad is designed to be implemented in conjunction with article publication, and potentially as a requirement for publication.  Under a proposed Joint Data Archiving Policy, authors may elect to embargo access to the data for a period up to a year after publication.   Dryad has three different subscription plans with different costs to the member journals (including one plan where all costs are borne by the authors).  The issue will be discussed further at the November 2010 Governing Board meeting.

L.  Ecosphere Update

David Baldwin gave an update on the launch of Ecosphere.  The launch took place on schedule, thanks to enormous effort by staff at both ESA and Allen Press.  The first article has already appeared online.  He emphasized the focus on rapid publication.  There was extensive discussion of ways to ensure this.

M. Publications Meetings

1.  Publications Committee

Scott Collins congratulated the staff and Governing Board for going from the idea for Ecosphere to the first published paper in essentially 1 year.   He also reviewed their interactions with Dryad over the past year. 

2.  Ecology

Don Strong reviewed efforts during the past year to bring down the publication backlog.  The efforts have been successful at reducing the backlog from over 1 year to less than 6 months. 

3.  Ecological Monographs

Aaron Ellison summarized trends in submissions at Monographs over the past year.  Paper lengths are up slightly, and reviews are now being published.   He emphasized the need to continue to prepare for transition to paperless publications.

4.  Ecological Applications

Dave Schimel noted that Applications has also faced the issues associated with very high submission rates.  He mentioned his desire to see more synthesis papers rather than sets of articles in special features.  He also noted significant expansion of particular subject areas, particularly in marine sciences.   Another area of rapid expansion has been the application of theory to the design of conservation systems.

5.  ESA Bulletin

Ed Johnson mentioned efforts to use the Bulletin to facilitate preparation for the Society’s Centennial in 2015.

6.  Frontiers in Ecology and Environment

Sue Silver reviewed highlights from the past year at Frontiers.  As with the other journals, there was a successful effort to reduce the publication backlog.  In contrast to the other journals, Frontiers is quite interested in appropriate special features.   One challenge has been the requirement that the contributors raise the funding for a special issue.  There was discussion of ongoing efforts to increase the number of library subscriptions to Frontiers.

Meeting adjourned at 11:35 am, August 1, 2010

Minutes respectfully submitted,
Charles D. Canham, Secretary

May 2010

Minutes of the ESA Governing Board 
May 17-18, 2010
Washington, D.C.

Members Present: Mary Power (President), Sunny Power (Past-President), Terry Chapin (Past-President-Elect), David Inouye (Secretary), Josh Schimel (Member-at-Large), Laura Huenneke (VP for Public Affairs), Bill Parton (VP for Finance), Emily Stanley (Member-at-Large), Rob Jackson (VP for Science). Guest - Charles Canham, Secretary-Elect.

Staff Present:
Katherine McCarter (Executive Director), Cliff Duke (Director of Science), Elizabeth Biggs (Director of Finance), Sue Silver (Editor), Nadine Lymn (Director of Public Affairs), David Baldwin (Publications). Teresa Mourad (Education and Diversity) joined the meeting after lunch on Tuesday.

Monday 17 May 2010. 9:00 meeting is called to order.

I. Roll Call & Agenda

  • The Governing Board unanimously adopted the proposed agenda.
  • The minutes from November 2009 were unanimously adopted.
  • The Climate Statement (approved previously by e-mail) was ratified. 

II. Reports

  • Report of President Power
  • She had a wonderful time at the SEEDS retreat, was impressed with the setting, agenda, science, and students. There is a lot of mentoring of younger students by the older students students and recently fledged young professionals.  SEEDS folk have initiated “SNAPS”, SEEDS Network of Alumni and Professionals” to capture and focus the intense intergenerational loyalty inspired by the program.  The SEEDS retreat participants also visited  the REAL School, a science program for under-served re-entry students at Redwood High School in the South Bay, led by Cynthia Wilber and Rudolfo Dirzo.
  • ESA reaction to the ongoing oil spill in the Gulf of Mexico.  Mary contacted Student Section chair Rob Salguero Gomez (at U. Pennsylvania), who contacted a SEEDS leader (and alum), graduate student (Jorgé Ramos at University of Washington).  Power  suggested that they help organize background information useful to ecologists and managers on the front line of the spill, and she put them in touch with colleagues in Florida and Louisiana, (Felicia Coleman and Robert Twilley, respectively, both of whom serve on ESA’s Rapid Response Team for the BP Spill.  Rob and Jorge seized the initiative and, with help from the Univ. of California Natural Reserve System and ESA Web master Zaw Aung, are  organizing an online searchable metadata database of previous field research in coastal areas that are or may be affected by the ongoing oil spill. Rob and Jorge’s leadership here has been inspiring.  The Ecological Archives might be an appropriate home for this database, which should prove useful for scientists and managers dealing with the aftermath of the spill over the coming decades. 
  • Bill Mitsch, leading the Consortium for Aquatic Science Societies, invited ESA to join in their planned EcoSummit in Columbus, Ohio in 2012, which is still under discussion.

An ESA media advisory went out the day after the BP oil rig accident letting the Press know about Rapid Response Team members who could be resources. 

There may be an opportunity for ESA members in the damage assessment process, based on experience of the Exxon Valdez experience. Maybe an article in Frontiers about legal aspects of specimens used for evidence would be appropriate. 

The luncheon for Rapid Response Team members at the Annual Meeting would be a good opportunity for getting feedback from RRT members about how ESA can help them when they are called upon for their expertise. 

There may be an opportunity to get out messages about the long-term ecological consequences of the spill, and the cost of cleaning up the accident compared to funding for renewable (or clean) energy sources.  Why are we in reactionary rather than proactive mode so often with high-impact, low probability events? 

  • Report of Executive Director McCarter and the Office Staff
  • Things are looking stable for this year in terms of library subscriptions, and the slight decline in membership was expected. Exciting events include planning for the new journal, Ecosphere.  The Development Committee met and we’ll consider their report at this meeting.  Cliff and Katherine met with Ford Foundation recently to explore possible funding ideas.
  • Cliff Duke – Printed copies of the new Issues in Ecology, about carbon sequestration, should be available later today (it’s already available on the ESA Web site).  Four documents are available now from the Biofuels conference, and a fifth (synthesis) is in preparation.
  • Teresa Mourad – She is looking forward to the 2011 SEEDS annual meeting in Washington state.  Packard Foundation approached her about applying for a $150,000 grant from internal funding from their grants officers. She’s trying to develop new contacts within Dept. of Interior (facilitated in part by a SEEDS alumna).  There will be a summer institute in NC related to forest ecology that will include SEEDS students.  New projects include a climate change education partnership (working with Terry Chapin), focused on pre-service students (undergraduate students training to be teachers). Another new project is to upgrade education resources that can be shared (images, tables, data, syllabi), and a data visualization tool.  TNC received funding from the Toyota Foundation for their urban youth program, to create a network of environmentally-themed high schools, starting with one in New York City, and asked the ESA Education program to start working with them 1 June. Some of the teachers will attend the Annual Meeting. A green jobs fair will be one sub-project.
  • Nadine Lymn –  Katie Kline, new Communications Officer, has continued development of the EcoTone blog.  Piper Corp is entering a Ph.D. program in scientific rhetoric after the Annual Meeting.
  • Liz Biggs – we are still financially stable, in part thanks to the library subscriptions remaining flat (we had budgeted for a decline).  Membership is down about 5% over the past year.  Estimate is that 3,200 will register for the Annual Meeting.
  • Sue Silver – has commissioned an editorial for the June issue about the Gulf oil spill. August issue of Frontiers will be the special issue about scientific communication about environmental controversies.  The backlog is declining, due to the >84% rejection rate (70% without review).  Page charges are now being charged for papers starting this year (except for commissioned papers and Special Issues that are funded).  The journal is on track to be self-sustaining in another two years (10 years after starting it).  The option of accepting papers that would only be published electronically was considered but rejected, in part because readers (even students) said they were less likely to read electronic-only articles (a model that American Naturalist has tried). 
  • David Baldwin – The increased rejection rate has led to a decline since the last Annual Meeting from 11 months to 6.5 months in the publication lag. Both May issues of Monographs and Ecology are out.  They have hired a new person (Ellen Cotter) to help shepherd the new journal into implementation. 
  • Report of Vice President for Finance
    • First Quarter Financials (Parton and McCarter)

The budget is in good shape at present ($348,000 in the black), and we expect the fiscal year to end with a positive balance. As of a few weeks ago our investments (with Townley Investment) were back up to where they were two years ago. 

  • Planetary Stewardship (Power/Chapin)

Mary solicited 11 people to write about their individual projects promoting planetary stewardship at local to regional scales for the current issue of the Bulletin, and all followed through, providing the 11 boxed reports in the current article. An ongoing ESA Bulletin form is being planned and Ed Johnson is considering steps to have sections for this forum peer reviewed.
The larger goal is to turn around society’s relationship with the environment.  How can ESA foster this?  Mobilizing members through sections and section leadership is one opportunity. The Council meeting may be a venue to encourage this.  There may be opportunities for the ESA staff to identify appropriate projects. 

III. Discussion / Action Items

  • Report of the Audit Committee (Jackson/Schimel (Stanley was sick))

A few minor issues were flagged by the accounting company, and in general they were complimentary about the Society’s bookkeeping practices.  
A motion is moved, seconded, and approved unanimously: The Board approves the report of the Audit Committee.

  • Proposed 2010-2011 ESA Budget (Parton/McCarter/Biggs)
      • Budget and Budget Assumptions

The proposed budget anticipates a balanced budget for the Fiscal Year 2010-2011. Assumptions include a projected 5% drop in membership in 2010 (there was discussion about what is behind this drop and how to reverse it) but membership is expected to remain flat in 2011, that dues will increase by 2%, library subscriptions will remain flat in 2011 (with 30% begin on-line only), and there will be a 15% drop in member subscriptions. Income and expenses for the new journal have been included, and an estimate for income from the Annual Meeting has been generated.  There are no capital expenses projected, and a $50,000 commitment to the reserve fund is included.  There is a 2% cost-of-living and 2% merit pool for staff.  A contract for development of a Planned Giving Program is included ($2,000).  Expenses for Governing Board meetings at the Annual Meeting, a President’s budget, travel ($1,000) for Council of Scientific Society Presidents meeting, and one meeting each for five committees are budgeted. The Board compliments the staff for keeping the Society in such good fiscal health. 

2. Proposal for the Board Strategic Initiatives funds
There was discussion about the idea of providing free registration to the Annual Meeting for speakers who are invited to make presentations.  Historically a few waivers are granted every year, primarily for people who would not otherwise come to the meeting.  
The Historical Records Committee has asked for funding for a meeting, as they start to prepare for the Centennial.  The request for sending a Board member to the South American chapter meeting in Brazil next August could fall into this funding category. 
A follow-up in a few years of the ecological effects of the Gulf oil spill, maybe in conjunction with a 25th anniversary of the Exxon Valdez spill, could be a possibility of future use of this funding category.  Maybe an Issues in Ecology in the next year or two; assumptions about how best to deal with a large oil spill are being used for management decisions, but are the lessons from previous spills being incorporated?  
There is some support for the idea of letting funds accumulate for a future larger expenditure.  
Follow-up to strategic planning discussions might be another possibility. 

Break for lunch. 

  • Fund for the Future (Parton)

The Development Committee met a few weeks ago to discuss plans for the Fund.  A couple of Committee members who are former Board members suggested they would like to have an option of giving unrestricted money, rather than just designated for student travel or SEEDS, and suggested adding an “Opportunity Fund” option under the Fund for the Future.  
A motion is moved, seconded, and approved unanimously: The Board approves the addition of the “Opportunity Fund” as a third option within the Fund for the Future.

  • Sustainable Business Plan (Schimel)

The Sustainable Business Plan Working Group has four suggestions for the Board:

  • Develop open-access author-pays journals (already underway with Ecosphere);
  • Conduct small conferences that generate revenue;
  • Produce Webinar programs, perhaps related to conferences or public affairs training;
  • Broaden the membership base, perhaps to NGO or other non-academic groups.

The survey sent to student members did not result in any particularly good insights.

Are there some sub-disciplines that the ESA has lost from its membership and journals? Who would be good point people to contact/increase those audiences?  Could small conferences be targeted both for making money and for broadening our membership? 

Is there a way to use the idea of certification (attractive to students) to provide content for a price?  What audiences have continuing education requirements?  E.g., pesticide applicators, land use/zoning boards.  Sue Silver’s seminars on how to publish in scientific journals have been successful in Asia, and she recently presented one to a group of about 45 postdocs and graduate students at Virginia Tech. 

  • Emerging Issues Conference [minutes recorded by Canham as Inouye had a conflict]

Two proposals received very positive reviews, and the committee felt that each, with some modification, could lead to successful conferences.  There was discussion of two options (a) to request revised proposals from both groups, or (b) to select one now, but still request revisions to that proposal.  Discussion favored option (b) to avoid delays. 

Committee and staff were encouraged by the quality of all 5 proposals.  There was discussion of the format of the proposals, and whether more detail should be allowed/provided.  The current format was considered suitable. 

The Board will ask for clarification from Blossey and Sax about several issues related to both content and organization, but pending satisfactory responses from them, supports their proposal for the next Emerging Issues Conference.  The Board will ask Committee Chair Monica Turner to compose the letter to Blossey and Sax, and letters to the authors of the other proposals, based on the language in the committee report. Bronstein et al., in particular, should be encouraged to resubmit this proposal next time; that topic might also be a good symposium at an Annual Meeting.

There needs to be a member of the Governing Board as a member of the organizing committee.  
Incoming VP for Science Deb Peters will be asked to serve in this role.

  • Public Affairs Committee mid-term review (Huenneke/Lymn)

Committee membership has been quite stable in recent years, and has included Laura Huenneke as Chair, Angela Bednarek, Cheryl Dybas, David Goldston, Liz Harp, and Marcia Wolfe.  Efforts are under way to recruit a few new members now (e.g., Marcia Wolfe, from the consulting arena).

Recent activities have included:

  • Reviewed two ESA position statements
    • Ecological Impacts of Economic Activity (2009); which had unique challenges and time requirements
    • Ecosystem management in a Changing Climate (2010)
  • Joint meeting with ESA Science Committee
  • Identified newsworthy Annual Meeting abstracts
  • Sponsored symposium (2009)
    • Global sustainability in the face of uncertainty:  How to translate more effectively Ecological Knowledge to Policy Makers, Managers, and the Public
  • Opening Plenary – selecting and facilitating speaker

2009 Sandra Postel, Director, Global Water Policy Project “Strategies to sustain Earth’s freshwater ecosystems”

  • ESA Regional Policy Award

2009 Senator Tom Udall (D-NM)
“For outstanding record of informing decision-making with ecological science”

  • ESA Policy Handbooks
    • Goal is to help ecologists identify opportunities to connect their knowledge to public issues
    • Will include chapters on:
      • General “how-tos” & resources
      • Opportunities to interact with the media
      • White House and federal agencies
      • Congress
      • Review of major environmental legislation
      • State level
      • ESA member anecdotes

Observations and Opportunities (Huenneke)

  • Greater cooperation and coordination with Science Office and Science Committee
  • Potential engagement of broader membership in direct action on policy (Brad Smith, ACS, guest at PAC meeting) – ACS uses social media in many ways now with its membership, e.g., getting them to contact elected representatives.
  • SEEDS students incorporating policy engagement as an element in Leadership Retreats
  • Private sector potentially crucial arena for engagement, but no point of contact yet.

Public Affairs Office (Lymn)

Staff:
Nadine Lymn, Director
Piper Corp, Science Policy Analyst
Katie Kline, Communications Officer

Public Affairs Office Media and policy activities often feature contributions and participation by ESA’s Rapid Response Teams.

Media Policy
Press releases 
Ecotone (blog)
Field talk (podcast)
Press room at annual meeting
Communications training
Media inquiries
Policy News
Position statements
Ecologist goes to WA (podcast)
Cong. briefings & field trips
Policy training
Letters & Action Alerts

The Ecologist Moves to Washington – Making Science Policy a Career
            An example of introduction to a podcast: Some ecologists have taken time from their academic work to share their share their expertise with policymakers; others have made a career out of it. Four years ago, Dr. Jay Gulledge left academia to join the Pew Center on Global Climate Change as the Senior Scientist and Program Manager for Science and Impacts. Here he discusses the transition and the range of options that DC offers for promoting and disseminating science.

Public Affairs podcasts:  Field Talk
            An example of a Field Talk podcast:  Arctic shrubs looming large: Climate change and tundra productivity

EcoTone - the ESA blog

In April 2009, the blog received an average of 387 unique visitors and 2,491 page views per day.  This April it averaged 636 visitors and 4,135 page views daily, about a 60% increase in overall traffic.

Press Releases:  Top Hits with Media

  • Ecologists Identify Birds Struck in Hudson River Crash as Migratory Canada Geese (FIEE)
  • Transporting Juvenile Salmon Hinders Adult Migration (EA)
  • Ecologists Propose First Prevention for White-nose Syndrome Death in Bats (FIEE)
  • Declining Alaskan Sea Otters Affect Bald Eagles’ Diet (ECOL)
  • Polarized Light Pollution Leads Animals Astray (FIEE)
  • Fake cod article from FIEE is the current hot topic.

Coverage includes:
            BBC World News, Science, The New York Times, Associated Press, Reuters, CNN, LA Times, Denver Post, Scientific American, Discovery News, National Geographic News, and many others.

Letters, Action Alerts, Policy News Updates

  • About a dozen letters on topics of importance to ecological community from science collections to water planning
  • Action alerts to targeted members ranging from pending legislation to assisting with Gulf oil disaster assessments
  • ESA Policy News on key environmental policy developments

            About a dozen letters on topics of importance to ecological community from science collections to water planning

Action alerts to targeted members ranging from pending legislation to assisting with Gulf oil disaster assessments

ESA Policy News on key environmental policy developments

Briefings and Field Trips
            Water resources in the West (2009)
            Environmental Observatories (2009) with NEON, inc.
            Climate Change Impacts and Adaptation (2010) with AAAS and other organizations

Policy and Media Training
            e.g., session last summer at the Annual Meeting with a panel of media experts who gave feedback to participants as they pitched their research to the panel. It was popular, and will be repeated this summer. 
            A growing number of scientific groups are asking for help with media training. (There could be some opportunity to generate income doing this.) 

ESA Graduate Student Policy Awards 
            Two to four graduate students are brought to Washington, DC each year for training and to make visits to Capitol Hill. 

Upcoming Activities
            Congressional field trip to Baltimore Ecosystem study, June 2010 (hosted by President-Elect Pickett)
            Policy & Media Training (e.g., for some of the ESA Board later this week)
            Policy handbook
            Possible event associated with Gulf oil disaster

Rapid Response Team
            Continues to be a great resource for the PAO. 

  • Regional Policy Award (Huenneke / Lymn)

Two nominees were tied for the third annual Regional Policy Award and the Board reviewed the details of both nominees:  A motion is moved, seconded, and approved unanimously: The Board approves the choice of Mayor Fetterman to receive the Regional Policy Award.

  • Natural History Section

A petition with 92 signatures (two of which were duplicates and 43 of which turned out not to be ESA members, but have been solicited by Secretary Inouye to join) was received.  Four additional Board members added their names so the requisite 50 votes were received.  A motion is moved, seconded, and approved unanimously: The Board agrees to send the proposal for the new Section to the Council at the Annual Meeting.

  • EcoSummit 2012 

The meeting is proposed for September 30 – 5 October 2012, in Columbus, Ohio.  This would be the 4th EcoSummit, and ESA had a presence at the previous one in China.  Bill Mitsch is Program Chair and has approached ESA to explore a possible role, which could include being on the planning committee or serving as the US host.  There was discussion about the potential costs and benefits of participation.  It was pointed out that 8 of the 12 members of the International Scientific Committee are editors of Elsevier journals.  Mary Power, Terry Chapin and Katherine McCarter will call Mitsch with a request for some additional information about details of the proposed partnership.  Alan Covich, a member of their Scientific Committee, will also be asked for an opinion. 

  • Report of the Awards Committee

A motion is moved, seconded, and approved unanimously: The Board approves the list of award nominations from the ESA Awards Committee. 

  • New Journal

We now have a hold with the Library of Congress on the name “Ecosphere”.  
A motion is moved, seconded, and approved unanimously: The Board approves name Ecosphere for the new electronic journal. 

A ‘cover page’ for the journal has been designed to add to the Publications Web landing page.  The mission statement has been refined:

The Scope of the new journal is as broad as the science of ecology itself.  The journal welcomes submissions from all sub-disciplines of ecology and interdisciplinary studies.  The journal’s goal is to provide a rapid-publication, online-only, open access alternative to ESA’s other journals, while maintaining the rigorous standards of peer review for which ESA publications are renowned.

There will be volume numbers but page numbering will start with 1 for each paper. The editor(s) will probably continue to reject some submissions without review.  A call for papers will be issued at the next Annual Meeting. We hope to have an Editor-in-Chief chosen by the fall, as new submissions start to arrive (the first papers will be drawn from the existing pool of accepted papers from the other ESA journals).  Don Strong will serve as Interim Editor-in-Chief, to get the journal up and running. 

Given that we will be encouraging all authors of papers in Ecosphere to become ESA members (through the reduced publication fee for members), we should consider the expense of mailing Frontiers to a large number of international members (anticipating that there will be many international authors submitting papers).  A motion is moved, seconded, and approved unanimously: Beginning in 2011 we will provide Frontiers to international members of the ESA via free online access.

Publications office is having weekly meetings about the new journal, and meetings are also set up with other people and organizations (e.g., Allen Press) that will be involved.  A two-page flow chart of steps that need to be taken in this process, with target dates, has been created.  New servers have been delivered, EcoTrack software is being installed now by Allen Press, and they will be ready soon.  Discussions are underway with Thompson-Reuters about getting the journal indexed ASAP, with an eye toward having an impact factor generated in three years.  The plan is to publish the first papers in July, with an official launch and call for papers at the Annual Meeting.  The Public Affairs Office has made plans to send announcements to ESA members, issue press releases, ESA will also have a table at the ESA booth at the Annual Meeting, notify institutional subscribers, host a reception at the ESA Headquarters, etc. 

  • Board Vacancy

A vacancy for a Member-at-Large on the Board has been created by Deb Peters’ move to Vice President for Science.  The Board asked the two current members who will leave the Board this year if they would be willing to extend their service another year, and both agreed.  Josh Schimel was selected to fill the vacancy. 

  • Annual Meeting Issues

 

A motion is moved, seconded, and approved unanimously: Lee Frelich is approved as Local Host for the 2013 Annual Meeting, and thanked for his willingness to serve. 

The Local Host for the Pittsburgh Annual Meeting has recommended designating the Center for Sustainable Landscapes Development Fund at the Phipps Conservatory and Botanic Garden as recipient for funding from the carbon offset project.  A motion is moved, seconded, and approved unanimously: The Board approves the recommendation from the Pittsburg Local Hosts to designate the Center for Sustainable Landscapes Development Fund at the Phipps Conservatory and Botanic Garden as recipient for funding from the carbon offset project.

After some discussion about carbon offset funding:

A motion is moved, seconded, and approved with one vote against, to reallocate all of the carbon offset funding to the choice of the local hosts, rather than splitting it between the local choice and national groups.  The current national groups will be reviewed in August when the issue will be revisited for the 2011 annual meeting.

  • Report of the Nominations Committee (Sunny Power)

Garth Redfield, Andrew Burton, Janet McFall, and Kenneth Klemow have agreed to run for the Board of Professional Certification. The remainder of the slate is currently incomplete, and will be announced soon (and future Past-Presidents are warned to start early on the task of assembling a slate of nominees!). 

  • South America Chapter Request for Support

South America Chapter Chair, Juan Armesto, has asked ESA to support travel of two individuals to the bi-national meeting of the ecological societies of Chile and Argentina, in Buenos Aires, Argentina August 8-13, 2010.  One of these would be a Board member, and the other a member of the Editorial Office or Publications Committee for a workshop about publishing. The fact that this meeting follows immediately our own Annual Meeting makes it unlikely a current Board member would be able to go. An AGU meeting is happening about the same time in Iguazu, and Rob Jackson volunteers to contact some recent ESA Board members who may be going to the AGU meeting to see if they would be willing to attend the Buenos Aires meeting as well.  We will suggest using Skype as a way to have someone from the Editorial Office or Publications Committee participate in the publications workshop, and look for an appropriate (perhaps Spanish-speaking) volunteer. 

            A motion is moved, seconded, and approved unanimously: The Board approves funding up to $3,000 for a recent ESA Board member attending the AGU meeting in Iguazu in August to attend the meeting of the ecological societies of Chile and Argentina.   

  • New Business

NSF announced that around October 2010, it will require that all grant proposals include a data management plan in the form of a two-page supplementary document that will be subject to peer review. This step is part of the agency's efforts to address how best to make government-funded research accessible to the public. Bill Michener is on the Board for Dryad, “a permanent, stable, curated and updated online repository for … data”, based at NESCENT, and has sent a prospectus about Dryad to the ESA.  ESA could endorse their Joint Data Archiving Policy, become a partner, encourage authors to archive their data, appoint a representative to their Board, and implement an agreement of cooperation to integrate the journal’s manuscript system with Dryad’s data submission process.  

Michener will present a proposal to the Board at the August meeting about formalizing a relationship to Dryad. 

Meeting is adjourned at 12:00 noon. 

Submitted by David W. Inouye, Secretary

November 2008

Minutes of the ESA Governing Board 
November 18-19, 2008 
Washington , DC

Members Present: Sunny Power (President), Mary Power (President-Elect), Norm Christensen (Past-President), Laura Huenneke (VP for Public Affairs), Meg Lowman (VP for Education and Human Resources), Bill Parton (VP for Finance), David Inouye (Secretary), Josh Schimel (Member-at-Large), Emily Stanley (Member-at-Large), Ann Kinzig (Member-at-Large). Rob Jackson (VP for Science) arrives at lunch.

Staff Present:
Katherine McCarter (Executive Director), Cliff Duke (Director of Science), Elizabeth Biggs (Director of Finance), Sue Silver (Editor), Teresa Mourad (Director of Education), Nadine Lymn (Director of Public Affairs), Ramona Crawford (Development), David Baldwin (Publications).

Tuesday 18 November 2007. 9:05 meeting is called to order.

I. Roll Call & Agenda

  • The Governing Board unanimously adopted the proposed agenda.
  • The minutes from 2, 3, and 8 August 2008 were unanimously adopted.

II. Reports

  • Report of President Power
  • “I made it through the first three months of presidency!”.
  • During Board orientation yesterday, there was discussion about one issue President Power would like to pursue:  understanding the demographics of our membership, which has implications for attendance at the annual meeting (e.g., many people only come to one, and don’t return), fund raising, etc.
  • There will be an effort (led by Public Affairs) to share information with the new Obama administration about what the ESA considers to be priorities for actions related to ecological issues. 
  • David Baldwin points out that the ESA doesn’t have an official policy on privacy of personal information (such as the database of membership information).
  • Report of Executive Director McCarter and the Office Staff
  • INTECOL has declined the ESA’s bid to serve as secretariat.
  • British Ecological Society and ESA are combining their archives in JSTOR so that members of either society will have access to both sets of journals.
  • The agreement with CAPES, a Brazilian consortium, for distributing ESA journals, is close to completion.
  • Membership has dropped a little (9,971), as expected with the lower attendance at the Milwaukee annual meeting, but library subscriptions are essentially unchanged. 17% of the membership is from outside the USA. 
  • Development: Ramona hopes to increase the % of members who contribute to the Society (6.4% now). A mailing has been sent to about 250 potential SEEDS donors. The Development Committee membership will be updated soon. Ramona will ask Board members to help screen potential donors from the Consultative Group on Biodiversity.
  • Frontiers is getting more papers, more proposals for special issues (only 2 a year), and more letters (which as of next year will be put online as there is no longer enough room in the journal). As of December, issues to US addresses will not have a plastic mailing envelope (they are required for international addresses). 
  • Science: The biofuels conference and workshop are still having active outcomes, including publications.
  • Public Affairs Office: Opening plenary speaker for 2009 meeting has been chosen: Sandra Postel (Global Water Policy Project).  Many issues have been brought to the PAO (e.g., Asian oyster introduction to the Chesapeake Bay).  ESA is joining several other societies for a January congressional briefing on the science of climate change. PAO has helped with policy training for other organizations, and Nadine will join an AIBS colleague to help train young faculty at University of New Mexico this winter.  ESA will collaborate with NEON to lead a field trip for congressional staffers to the Smithsonian’s Conservation and Research Center (near Front Royal, VA, and outside the 35-mile radius within which some activities for congressional staff are restricted).
  • Publications: Society journals are doing well in terms of submissions, time to publication, and the new Web site, but there is a growing backlog of papers awaiting publication (editors were asked to help by increasing the rejection rate).
  • Education: The workshop about NEON sponsored by NSF for faculty education (development workshop on continental-scale ecology for faculty from undergraduate institutions) was very successful (Liz Blood from NSF was very pleased).  ESA has begun collaborating with a group focusing on ocean science education.  There are now 50 SEEDS chapters, and the program is growing, but there is only about one year of Mellon funding left. It would be nice to have more followup with SEEDS graduates to facilitate their entry into relevant employment.
  • Report of Vice President for Finance Parton 10:55 AM
    • First Quarter Financials (McCarter)

The budget is in good shape at present, but there is a lot of uncertainty about how the current economic situation will affect the Society, in terms of membership, subscriptions, and attendance at the annual meeting. Staff will monitor the revenue and expenses closely to detect any trends.

    • Investment Update (Parton)

Our investment portfolio has lost $162,000 since the beginning of the year (a 13% reduction in our portfolio).  The portfolio is 60% equity, 40% bonds.

III. Discussion / Action Items 11:15 AM

  • Ethics Complaint. 

Chair Pat Flebbe of the Professional Ethics and Appeals Committee joined the meeting by speaker phone and gave a brief summary of the history of the complaint filed by an ESA member concerning a paper published in an ESA journal.  The Board greatly appreciates the efforts of the Committee in investigating this case and making recommendations, and President Power will contact the parties involved to communicate the sense of the Board about this issue.

  • Presidential Centennial Committee (Christensen)

Christensen was asked by the Board to suggest names for a committee that would help to plan events related to the Society’s centennial celebration in 2015. Existing committees will also play significant roles, including the Historical Records Committee, Future Meetings Committee, Program Committee, the Publications Committee, and the Governing Board.  Older ESA members who have observed a significant part of the Society’s history might be appropriate members of the new committee.  We should ask all the ESA committees to think about how they might be involved in the celebration, including both celebrating the history and looking toward the future.  Ideas are proposed such as:  reviving the Ecological Classics column in the Bulletin, publishing similar papers with historical insights into significant ecological papers, developing an ecology-related board game (maybe reviving Steve Hubbell’s successful Extinction game, or an ecology-related version of Monopoly). 

  • Studies involving ESA members (President Power)

We have no official policy about collection of data from or ESA members, such as making the membership names and addresses available for surveys conducted by others on behalf of ESA, and archiving the original data collected from member surveys.  The data behind the original WAMIE study, for example, seem to be lost.  Some aspects of this issue will be addressed by the new privacy policy that will be drafted by Katherine and her staff.  A new data policy was adopted: “Whenever possible, and consistent with any IRB regulations imposed on the person or persons conducting the survey, data from surveys on behalf of ESA and involving ESA members shall be the property of the Society.”

  • Vegetation Panel (Jackson/Duke)

Since its original appointment in 1995 this has been a committee with successive three- or five-year appointments, and the current term ends 31 December, 2008. Jackson suggests that this be changed to make the panel a permanent standing committee.
A motion is moved, seconded, and approved unanimously: The Board supports extending the Vegetation Panel for an additional three-year term, and requests that the Council consider at the 2009 annual meeting a proposal to establish the Vegetation Panel as a permanent standing committee. 

  • Millennium Conference Series (Duke) 2:03 PM

The Science Office proposes a process and timetable for future ESA Millennium Conferences:  A call for proposals will be announced in early September two years before the target year, with proposals due by end of October. The Past-President will convene an ad-hoc committee of five to seven members to review proposals, and a winning proposal will be announced by early December. VP for Science will serve as an ex officio member of the organizing committee.  
A motion is moved, seconded, and approved unanimously: The Board approves the proposal from the Science Office for a process and timetable for future ESA Millennium Conferences.

  • Principles for Involvement in Extramural Programs (Duke)

The Board is presented with a Draft Principles for ESA Involvement in Extramural Programs (revised from the July 2008 version). 
A motion is moved, seconded, and approved unanimously: The Board approves the proposed Principles for ESA Involvement in Extramural Programs, dated October 2008.

  • TIEE

TIEE has been supported by ESA since 2004, hosting this peer-reviewed electronic publication and providing services of the ESA Education Coordinator.  NSF funding for this publication is ending, and Dr. Charlene D’Avanzo, who has led the effort to date, has asked ESA to assume responsibility for TIEE. The Publications Committee has prepared a report, which is presented to the Board.

A survey of members of the ESA Education Section (N=71 responses) found high support for TIEE. Estimated cost of maintaining TIEE is $27,000/yr (primarily Education office staff time, Webmaster time), but this may be an underestimate given the previous grant-funded budget.  There is one issue per year, with a significant number of pages; the 2008 issue is close to completion.  The Education and Human Resources Committee would need to be involved (one of Teresa’s staff members is essentially the managing editor at present), as would Publications (whose membership would have to be changed to reflect the new responsibility).

The Board consensus is that TIEE has been a valuable contribution to the ecological education community, but there are still some questions about the financial model and how the transition to ESA would be accomplished. Liz Biggs and Katherine will try to confirm the estimate for an operating budget for continuing TIEE, and the Publications Committee is asked to provide more detail on what should TIEE look like if it became one of our flagship publications, including the balance of pedagogy versus lab experiments, the identity of the journal's closest competitors, and any ways in which the peer-review process may need to change to make it consistent with ESA practices. 

  • Site Selection 2013/2015  3:30 PM

Kiyoko Miyanishi, Chair of Meetings Committee, joined the meeting by conference phone.  Both Minneapolis and Baltimore are good options, but because of potentially easier media access, she recommends Baltimore for 2015 (the centennial meeting), and Minneapolis for 2013, and the Board concurs. Minneapolis and Fort Lauderdale are offering free use of their convention centers, and ESA hasn’t met in Florida for several decades. Fort Lauderdale is a possibility for a meeting after 2015. 

  • Program Chair 2011 (Christensen) 3:56 PM

Norma Fowler will be local host at the Austin meeting. Sharon Strauss (UC Davis) is considering the invitation to be Program Chair and Norm has another person in mind if she declines. 

  • Broader Environmental Impacts for ESA Annual Meetings (Huenneke)

ESA includes in the cost of annual meeting registration an amount to be used to offset environmental impacts of the meeting.  The Local Host Committee was asked to recommend local organizations or projects to support and the Public Affairs Committee was asked to make a recommendation for national and international organizations/projects to which ESA can contribute.  The Public Affairs Committee did not have the opportunity to discuss this request and will do so at their upcoming meeting and make a recommendation in time for the May Governing Board meeting.  The Local Host Committee will make a recommendation at that meeting as well.  Broader impacts beyond the greenhouse gas emissions of travel, including those related to habitat destruction, introduced species, and the spread of human disease could be addressed, and an effort could be made to tailor the focus to local issues (e.g. focus on water at the Albuquerque meeting).

  • 2010 Annual Meeting Theme 4:10 PM

Frank Gilliam is the Program Chair for the 2010 meeting in Pittsburgh, and has proposed “Global warming: The legacy of our past, the challenge for our future” as a meeting theme. 
A motion is moved, seconded, and approved unanimously: The Board approves the proposed theme for the 2010 meeting.

  • Ecological Monographs

The Publications Committee was asked to discuss several suggestions related to Ecological Monographs that grew out of the report from the Ad Hoc Committee on Publications and in conversations with Don Strong, Editor in Chief of EM.  The Committee recommends that the name of the journal should not be changed, that Associate Editor Aaron Ellison be named Editor in Chief of Ecological Monographs, and that he be paid $5,000 for this responsibility 
A motion is moved, seconded, and approved unanimously: The Board supports these recommendations for changes in Ecological Monographs, to appoint Aaron Ellison as Editor in Chief with an initial term through December 2011, and offer him compensation of $5,000 per year

November 19, 2008
Executive Session 8:30 AM

  • Public Affairs Program Review (Huenneke/Lymn) 9:36 AM

ESA’s Public Affairs Committee dates back to 1954.  In the early 1980s a Public Affairs Office was established, which developed the Ecological Information Network, an ESA Newsletter and facilitated a Biotech Hill briefing.  Interactions tended to focus on collaborating with environmental policy and advocacy groups. The 1990s saw a shift to a facilitator role, press operations began, and there was ESA testimony on wetland issues.  There was a focus on science funding, the Public Affairs Officer position was created, communications training and policy sessions were instituted, the first ESA Congressional Fellow and Congressional Visits Day were initiated, as were press releases about papers appearing in ESA journals.  A half-time education position was also funded within the PA office.  ESA sponsored its first booth on the annual Hill science exhibition, and on average three Hill briefings were held each year.  Since 2000 the education position has become full-time and independent of the PA Office.  There are now about 20 Hill and Executive Branch meetings/yr, a Policy Analyst position was created, a second ESA Congressional Fellow was appointed, ESA sends about 10 letters/statements per year, and international media coverage has increased. 

The PA Committee has originated a number of initiatives for the Society, such as ESA position papers, the ESA Corporate Award, the Opening Plenary at the Annual Meeting, community outreach efforts, hosting policy staff at the Annual Meeting, and development of the Regional Policy Award.

The mission of the PA office now is to work with media to convey ecological knowledge, inform national environmental and science policy, and foster federal support for ecological research and education.  Media outreach efforts include press releases, the press room at the Annual Meeting, creating podcasts, connecting media to ESA members, writing op-ed pieces, and communications and policy training sessions at the Annual Meeting.  Samples of the podcasts were played for the Board.

The current portfolio for the PAO related to federal support of ecological research and education includes budget analysis, congressional visits, the annual Hill exhibition about research and education projects funded by NSF, and working with coalitions that focus on different federal agencies of relevance to ecologists. Congressional visits to support funding for all federal agencies that fund ecological research are an important activity that has involved members ranging from graduate students to senior Society leaders. The environmental and science policy part of the portfolio includes conducting (or partnering) in Congressional briefings, field trips for Hill staff, press releases, writing statements (e.g., the recent biofuels statement) and letters (10-12/yr, e.g., the letter from President Power to the Bush administration about proposed changes to the Endangered Species Act), targeted hill meetings (smaller groups than briefings), and creating and supporting the Rapid Response Teams. 

Engagement with ESA members includes sending the bimonthly Policy News, the communication training at the Annual Meeting, PAC-sponsored sessions at the Annual Meeting, and the membership of the Public Affairs Committee.

Looking ahead:  PAC wants to:

  • Continue to interact with EHRC and Science committees, and with “Issues in Ecology”. 
  • Encourage regional rapid response teams; explore “toolkits” for members engaged in local or regional policy issues.
  • Evaluate the 2007 member policy survey
  • Recognize the new threshold of member expectations (e.g., those making visits to D.C. who want help arranging meetings with legislators)
  • Keep ESA’s reputation intact – play to strengths of being the world’s largest society of ecological scientists.

There may be additional ways to take advantage of the Annual Meeting, e.g., in terms of regional efforts related to the local region. 
It would be a good idea to remind the membership of the availability of the ESA Policy News listserv (ESANEWS).

  • Bioenergy Policy Paper Proposal 11:03 AM

ESA member Dennis Ojima has proposed development of an ESA Policy Paper “Bioenergy: Options for Decision-making”.  The intended audience for policy papers includes federal agencies, Congress, and the media.  A two-day meeting is requested, with a budget of $9,000 + publication costs (unspecified).

Concern was expressed about the feasibility of addressing this broad topic in a two-day meeting with a relatively small pool of participants.  It might be more appropriate to do something on the scale of an NCEAS workshop.  It’s also uncertain how much this effort would add at this point to the recent activity by the Society on biofuels. Although this is an issue that ESA should continue to be involved in, this particular proposal may be premature given the state of our understanding of the biofuels issue, and not well enough focused.  VP for Public Affairs Hunneke will respond to the proposal and encourage a potential future resubmission. 

  • Long-Range Planning Process (President Power) 11:25 AM

A proposal is presented for a continuous long-range planning process that will incorporate the current Program Reviews and Mid-Term Program Reviews. These operational-level reviews seem to be achieving the goal of adaptive management at the program level, but we need to make sure that a broader perspective on ESA priorities is also being addressed. The Board agreed that time beyond the normal semi-annual meeting is needed, and scheduled an extra day for the May meeting for this long-range planning.  Suggestions were made for a possible facilitator for this meeting.

  • Corporate Award

There is some risk in this award, in terms of public relations, but it is an opportunity to try and move industry toward more beneficial ecological activities by recognizing a corporation’s activities and holding them up as a role model.  Receipt of this award has not had an effect on corporate giving to the Society, and we have no information about how it may have affected corporate behavior.  Given the apparent cost/benefit ratio of this award, the consensus is that we should not give the award this year and should re-think the reasoning behind the award as part of our long-range planning. This could be considered as part of an outreach effort to a non-academic, private sector audience. 

  • May Meeting Dates

The May meeting is scheduled for 18-20 May 2009, with the first day to be devoted to a long-term strategic planning process.

  • New Business

No new business.

Meeting is adjourned at 12:16 PM. 

Submitted by David W. Inouye, Secretary

August 8, 2008

ESA Governing Board 
August 8, 2008 
Milwaukee, WI

Members Present: 
Sunny Power (President), Norm Christensen (Past-President), Mary Power (President-Elect), Bill Parton (VP for Finance), David Inouye (Secretary), Laura Huenneke (VP for Public Affairs), Rob Jackson (VP for Science), Emily Stanley (Member at Large), Josh Schimel (Member at Large),

Staff Present:
Katherine McCarter (Executive Director), Cliff Duke (Director of Science), Elizabeth Biggs (Director of Finance), Sue Silver (Editor), Teresa Mourad (Director of Education), Nadine Lymn (Director of Public Affairs), Ramona Crawford (Director of Development), David Baldwin (Managing Editor)

I.  Roll Call, 8:45 AM

II. Information

  1. The Governing Board agreed to meet 17-19 November 2008 in Washington, D.C.; activities on the 17th will be the orientation for new Board members, and a late afternoon reception for all Board members and staff.

III. Discussion/ Action Items

    1. Audit Committee needs an additional member.  Rob Jackson and Ann Kinzig are current members of the Audit Committee, and Laura Huenneke agrees to join it. 
    2. Discussion of Data Registry and DRYAD
      David Baldwin handed out information, a list of action items, and a proposal generated during the previous few days from the Publications Committee. Concerns were raised about how to archive simulations and results from modeling studies (probably just the algorithm and not the results of runs of it), how permanent some archives might be (analogous to the closing of some herbaria, some data centers may not be long lived), and whether ESA needs to recommend particular archives or restrict the number of approved archives. The evolution journals are proceeding with the data registry/deposition policy and we will have an opportunity to see how well this works before we implement an ESA policy (or more broadly, a policy for all major ecological journals).

A motion is moved, seconded, and approved unanimously: The Board accepts the recommendation from the Publication Committee regarding data registration, archiving, and sharing, and approves the following statement:
“ESA strongly encourages data registration, archiving, and sharing. Data used in papers  published in ESA journals should be deposited in an 
appropriate public archive, such as Dryad, LTER, GenBank, TreeBase, EcoTrends, Ecological Archives, the NCEAS-based ESA Data Registry and 
Archive, or any other approved data archiving platform. The data should be given with sufficient metadata such that an interested researcher might 
re-create each result in the published paper.”.” 

    1. Ecological Monographs
      The Board discussed briefly the idea and implications of changing the name of the journal to Ecological Monographs and Reviews, adding a new Editor, and the possibility of raising the page limit on papers in it.  The Publications Committee is asked to continue consideration of these issues and provide a proposal for the Board to review during its November meeting.
    2. Carbon imprint and environmental impact of the Annual Meeting
      Past-President Norm Christensen has talked with the local host committee chair about the process used for selecting organizations for donations. 

A motion is moved, seconded, and approved unanimously: The Board approves the choice of organizations suggested by the local host committee to receive $10,000 (split equally) from the funds collected as part of the meeting registration fees: 

      1. A contribution toward installation of a wind turbine at Riveredge Nature Center;
      2. Support for forest and wetland restoration projects at the Mequon Nature Preserve;
      3. A contribution to the sustainability programming at the Urban Ecology Center.

The remaining funds collected for offsetting the environmental impact of the annual meeting will be contributed to the same organizations as last year - Sustainable Travel International and the Carbon Fund --  for carbon offsetting activities.

    1. Centennial celebration, and report from the Historical Records Committee
      The Historical Records Committee met this week, and invited Jean Black (Yale University Press).  She presented ideas about how some other professional groups have celebrated their significant anniversaries with publishing projects, and suggested that the ESA needs to decide what the goal would be for a publication related to the upcoming centennial; should it be just to inform the membership, to create a historical record, or be used for development purposes?  She also suggested names of some prominent environmental historians who might be contacted about a commission to write a history of the Society. 

      The HRC asks the Governing Board to appoint a Presidential Centennial Celebration Committee (PCCC) that would have the primary responsibility for planning the Centennial activities, and suggests that Alan Covich would be an excellent choice to chair the committee.  The HRC also requested that funding be provided for a meeting of the PCCC in October so that it could make a presentation to the November Governing Board meeting. It was pointed out that some members of the HRC are both well versed and very interested in ESA history and should be members of the PCCC.  Although the Board recognizes the need to proceed quickly on planning for the centennial, it would like to wait until the November meeting to proceed with appointment of the committee.  

      Bob Peet, who has handled much of the creation and updating of the ESA Web page with historical information would like ESA staff to take over the job of updating the information in the future (e.g., biographical information for Board members, names of Section award winners, etc.).

    2. Public Affairs Committee also met this week.  They will continue to coordinate with the Science Committee and the Program Committee in plans for the next annual meeting. The PAC has looked at the first draft of a statement about economic growth.
    3. Future meetings

Past-President Christensen has been seeking candidates for the Program Committee chair for 2010, and had some difficulty finding someone to agree. He solicited Frank Gilliam this week and he has agreed to do it, and was able to attend the Meetings Committee meeting this week. Norm is working on a candidate for 2011, and also pointed out that we should find someone for the Centennial year soon.  Local Host Committee chairs are already appointed for the meetings through 2011. 

A motion is moved, seconded, and approved unanimously: The Board approves appointing Frank Gilliam as Program Chair for the 2010 meeting.

  1. Current meeting
    Bill Parton raised the issue that the biogeochemistry community used to come to ESA Annual Meetings, but now go to AGU for their annual meeting instead (there are 2000 members of that AGU section).  The way AGU organizes their sessions is different from ESA: session titles are proposed and approved, and then the session organizers solicit people to speak in those sessions (somewhat similar to the process for our Organized Oral Sessions).  Having more organized oral sessions at the ESA meeting for this community might bring more of them to the ESA meeting, although there may be other reasons for the decline in attendance (e.g., a better context for them at the AGU meeting). President-Elect Mary Power suggested that co-hosting a meeting, or sessions, with USGS might a way to encourage collaboration and attendance. ESA  is becoming a better home for microbial ecology (for which there isn’t an alternative in the US at present).  

    The Education Committee would like to recommend archiving of data such as the results of surveys conducted by ESA committees.  E.g., the WAMIE survey. 

Meeting is adjourned at 10:22 AM.

Submitted by David Inouye, Secretary

August 3, 2008

Minutes of the ESA Council 
August 3, 2008 
Milwaukee, WI

I. Introductions of Council Members and others present

Brendan Bohannon (Microbical Ecology), Lou Gross (Program Chair), Scott Collins (Long-Term Studies & Publication Committee), Jenny Talbot (Student), Nancy Johnson (Soil Ecology), Wayne Zipperer (Urban Ecosystem), Richard Brugam (Paleoecology), Jill Baron (Editor in Chief, Issues in Ecology), Karen Yee (Canada Chapter), Hoski Schaafsma, Janet Morrison (Mid-Atlantic Chapter), Mimi Lam (Traditional Ecological Knowledge), Mark Fulton (Vegetation Section), Dennis Martinez (Traditional Ecological Knowledge), Susan Andrews (Agroecology Section), Catherine Pringle (Awards Committee), Scott Collins (Publications Committee), Deb Peters (Southwest Chapter), George Middendorf (Environmental Justice Section), Laurie Anderson (Researchers at Undergraduate Institutions), Anna Sher (Plant Population Ecology Section), Carolyn Hunsaker (Board of Professional Certification), Kiyoko Miyanishi (Meetings Committee, Future Meetings Committee), Randy Balice (Statistical Ecology Section), Ed Johnson (Editor in Chief, Bulletin).

Governing Board members present: Armesto, Belnap, Christensen, Covich, Inouye, Parton, Lowman, Jackson, Stanley, Huennecke, Schimel, Pouyat, Power, Kinzig.

ESA Staff members present: Katherine McCarter (Executive Director), Elizabeth Biggs (CFO & Director for Administration), Sue Silver (Editor), Teresa Mourad (Director of Education), Ramona Crawford (Development), David Baldwin (Publications), David Gooding (Publications), Cliff Duke (Science office)

II. Report from President Christensen about recent Governing Board discussions and ESA activities and initiatives

President Christensen recognized Lou Gross as Program Chair, Michele Horton and Aleta Wiley as ESA staff, and Gretchen Meyer as local host, all of whom were critical to this Annual Meeting.  This has been a good year for the Society, with no big bumps in the road.  Leadership by the staff and ESA members has made it a successful year.  The Science Program has been quite active, for example running the Biofuels Conference, and planning for next year’s Millennium Conference.  Frontiers has continued its rising trajectory, with increasing numbers of submissions.  Issues in Ecology are also taking off, with six in preparation at present. 

            An upcoming issue is that of data registration and data archiving. The Rapid Response Teams have been busy, helping to address important, topical ecological issues, and regional chapters can help with local response teams in the future.  The SEEDS program is helping to train a new generation of ecologists. 

            The financial health of the Society is good, and this year the D.C. office moved to new quarters and was consolidated with the Frontiers staff that was previously in Silver Spring, MD.  Thanks to all of you who have volunteered to help lead the Chapters and Sections.

III. Review of ESA financial status, presentation of the budget proposal (Parton)

In short, we’ve had another good financial year.  We have had several good years in a row, but will have to look ahead with caution given the current world economic outlook.  Although we had about 10% interest/yr for the past two years, we had a 4% loss on the endowment funds this year (which is good relative to many indices over the past year).  Over the past 5 years the average annual return has been 8%. We have an unrestricted reserve fund of $1.8 million, with a goal of $5 million. 

Assumptions made in planning the 2007-08 budget were reviewed. The proposed budget assumes 10,000 members during 2008-2009, that membership subscriptions will decrease by 20%, that there will be $10,000 in long-term planning grants for Chapters and Sections, and that there will be a subsidy of $40,000 to the Millennium Conference.  The projection for the current fiscal year is that there will be revenue of $6,267,800 (slightly less than the previous year, and expenses of $6,267,462 (down from $6,369,307 last year). Revenue minus expenses is thus projected at $338. As approved two years ago by the Governing Board, there will be a routine increase in annual dues of approximately 2%, with a 2% increase for student and developing member categories every other year (beginning in 2009). 

A motion is moved, seconded, and approved: The Council approves the proposed 2008-2009 budget.

IV. Discontinuing the Western Chapter (Inouye)

The Governing Board has recommended discontinuing the inactive Western Chapter.  A motion is moved, seconded, and approved unanimously: The Council approves discontinuing the Western Chapter.

Long-Range Planning Grants are reviewed by the Members-At-Large of the Board of Governors. Last year about 8 proposals were received and 6 were funded (not all at the original levels requested). A motion is moved, seconded, and approved (not unanimously): The Council approves transfer of the accumulated Western Chapter dues to the Long-Range Planning Grant account to be distributed over a two-year period. 

President Christensen points out that the Council will be asked shortly to approve creation of a new South American Chapter.

V. Meetings Committee By-Law Changes (Inouye)

            Two changes are proposed to the By-Law concerning the Meetings Committee, to bring it into alignment with what has been the practice for the past couple of years. The first would have the immediate past Program Chair rather than the current Program Chair serve as Co-Chair (with the Future Meetings Chair) of the Meetings Committee.

A motion is moved, seconded, and approved unanimously:  The Council approves the proposed change in the By-Laws, to make the immediate past Program Chair rather than the current Program Chair, Co-Chair of the Meetings Committee.

            The other proposed change is the addition of the Chair of the Student Section as a member of the Meetings Committee. This would recognize formally the involvement of the Student Section in Annual Meeting planning. A motion is moved, seconded, and approved unanimously: The Council approves the proposed change in the By-Laws, to make the Chair of the Student Section a member of the Meetings Committee. 

VI. Board of Professional Certification (Hunsaker)

            There are many reasons why it would be good to increase the (currently quite low) proportion of members who are Certified Ecologists.  There may be some unexpected costs to members who become certified; e.g., anyone claiming certification of any kind in Tennessee has to pay a $250 annual fee to the state. The proposal from the Board of Professional Certification to require Board and Council members to be Certified Ecologists was discussed.  Council and Board members are encouraged to consider becoming certified (only a few are currently certified).

VII. Reports from Long-range Planning Grant Awardees

  1. Education and Human Resources Committee – Meg Lowman. Six speakers have been invited to speak at the EHRC lunch this week, and these funds were used to help bring them to the meeting.
  2. Education Section – Christopher Beck.  The grant was used to bring six high-school teachers to the meeting so they could learn about what ESA does. 
  3. Student Section – Jenny Talbot. The proposal was to fund travel by students to the Annual Meeting.  Over 100 applications were received, 11 students (3 international) were funded.  Prizes of $150 were given to the winner of the competition for a Student Section logo, for the best undergraduate presentation at the Annual Meeting ($150 each for the best oral and poster presentations), and for the best student (undergraduate and graduate) research project (nominated by their advisors). There will also be a presentation of entries for the best student-made film, following the Student Section meeting.
  4. Soil Ecology – Nancy Johnson.  The grant was used for awards for student travel to the Annual Meeting, and the apparent need has stimulated a search for funds for an endowment for future travel awards.
  5. Canada Chapter – Karen Yee.  The grant was used to hire someone to create a database for use by the Chapter on its Web site. 
  6. Agroecology Section – Susan Andrews.  The grant was used for awards for the top three oral and poster presentations. 
  7. Microbiology Section – Brendan Bohannan. This is the end of the Section’s first year. The grant was used for travel awards for four students. 

Ann Kinzig gave some information about what kinds of proposals for Long-Range Planning Grants the Members-At-Large would like to encourage.

VIII. Information Exchange (Inouye)

            There was a lively discussion about the need for and mechanics of seeking external funding for Chapters and Sections.  
The Plant Population Biology Section silent auction at the Annual Meeting to raise funds for student travel could be emulated by other Sections or Chapters.
Sections and Chapters can submit Symposium proposals. Note that jointly sponsored proposals are encouraged.  Organized Oral Sessions are another opportunity for cross-Section interactions.  
Mid-Atlantic Chapter has an annual spring conference; this year it will be co-sponsored by the Society for Ecological Restoration.  Janet Morrison would appreciate any suggestions about how to run a co-sponsored event like this.
There are many opportunities for involvement with SEEDS, Teresa Mourad pointed out.
Meg Lowman announced that there will be a focus during the 2010 meeting on best practices for ecological education.
There may also be a need for student subsidies for field trips and workshops, or some balance between the need to control numbers of participants in workshops and allowing access by students; the Meetings Committee will discuss this.  
Mimi Lam (TEK Section) suggested that there is also a need for travel funding for members of Native American and other groups with traditional ecological knowledge.

IX. Recognition of Governing Board Members Leaving the Board (Christensen)

            President Christensen recognized the service by Alan Covich (Past President), Rich Pouyat (VP for Public Affairs), Juan Armesto (Member at Large), Jayne Belnap (Member at Large). 

X. Introduction of New Governing Board Members and Passing of the Gavel (Christensen)

            President Christensen introduced President Elect Mary Power, incoming Vice President for Public Affairs Laura Huenneke, incoming Members at Large Josh Schimel and Large Emily Stanley, and incoming President Sunny Power. 

XI. Announcements and New Business (Christensen)
Meeting adjourned at 4:18 PM.

David Inouye, Secretary

August 2, 2008

ESA Governing Board 
August 2-3, 2008 
Milwaukee, WI

 

Members Present: 
Norm Christensen (President), Alan Covich (Past-President), Sunny Power (President-Elect), Mary Power (incoming President-Elect), Meg Lowman (Vice President for Education and Human Resources), Bill Parton (VP for Finance), David Inouye (Secretary), Rich Pouyat (VP for Public Affairs), Laura Huenneke (incoming VP for Public Affairs), Rob Jackson (incoming VP for Science), Ann Kinzig (Member at Large), Jayne Belnap (Member at Large), Emily Stanley (incoming Member at Large), Josh Schimel (Incoming Member at Large), Juan Armesto (Member at Large; arrived Saturday afternoon)

Staff Present:
Katherine McCarter (Executive Director), Cliff Duke (Director of Science), Elizabeth Biggs (Director of Finance), Sue Silver (Editor), Teresa Mourad (Director of Education), Nadine Lymn (Director of Public Affairs), Ramona Crawford (Director of Development), David Baldwin (Managing Editor), David Gooding (Publications)

I.  Roll Call, 9:01 AM

  1. The GB unanimously adopted the proposed agenda.
  2. Minutes from the May, 2008 Governing Board meeting were ratified.

II.  Reports

    1. Report of the President (Christensen)

President Christensen thanked the ESA staff for all the help they have provided him during the past year, and expressed pleasure in having gotten to know all of them. There has been no large defining issue for the year, but significant progress was made on a variety of issues. Frontiers is on a more solid ground financially, the Millennium Conference series is underway, data archiving has been addressed, the future of the Society’s publications is being planned, policy issues have been addressed, the education program is active, and the financial footing is secure. He looks forward to turning the gavel over to Sunny Power on Friday, and to assuming the duties of Past-President.

    1. Report of the Executive Director (McCarter) and staff

See the reports from staff in the Governing Board Meeting Materials for additional detail, which are available in the Bulletin of the Ecological Society of America.

JSTOR has asked us to experiment with some different pay-per-view options, to see whether a new pricing option over the next six months will encourage more people to pay for access to ESA journal articles.  We will also be experimenting with joint access to British Ecological Society and Ecological Society of America publications for those who subscribe to either one of the sets of publications.

Nadine Lymn (Director of Public Affairs).  Christine Buckley is the new ESA Communications Officer. About 20 publications have sent writers to the meeting.  Nadine will talk this week to some of the local chapters about establishing their own local rapid response teams. Initial efforts this year to get graduate student members more involved in Public Affairs activities were very successful, and will be continued.

David Baldwin (Managing Editor).  Registration packets at the annual meeting include news about changes in the journals. Reports and Communications are now all open access, as is one article in each issue..  This fall all journals will be moved to a new publishing platform, which will lead to new enhanced features in the online versions.  Impact factor of journals have been rising, in particular Ecological Monographs. Submissions are up about 10% this year, and are continuing to be very international in origin (20 countries this year for country of corresponding author).  Four Special Issues were in the works this year, but this will decline to about one a year. The Bulletin has taken on the publication of annual meeting abstracts as a supplement. Income from JSTOR has been increasing as Internet users use this as a means to access ESA publications.

Ramona Crawford (Director of Development).  Development priorities have been reaffirmed over the past few months (SEEDS, Frontiers, unrestricted funding, special projects as needed).  Ramona, Katherine, and Bill Parton visited three foundations in the San Francisco Bay area (Moore Foundation’s Environmental Conservation and Science initiatives; Energy Foundation; Packard Foundation).  Packard is considering some short-term funding for SEEDS, in response to input from a SEEDS alumna who is working there.  A trip to New York City is planned for the fall to talk with a few more foundations, and a meeting is set for later this month with DuPont (in Delaware). ESA Board members will be contacted soon to ask about contacts they may have with foundations or other potential funders.

Sue Silver (Frontiers Editor).  Submissions to Frontiers have continued to grow.  The E-View early publication feature is working well now.  There are also a lot more letters being submitted, with a 3-month backlog at present, so the Write-Back section will also be put up on E-View, with the best submissions also being put into the print issue. It would be nice to have a blog-style comment section, and although Allen Press can’t do that, there will probably be a work-around solution to make this possible. TNC has offered some funding, and EPA and NSF seem likely to provide some funding, for a special issue on ecosystem services. Sue will be going back to China again to lead another workshop on how to get published in high-impact English-language journals.    

Cliff Duke (Director of Science).  The Millennium conference planning is proceeding for next fall’s meeting at the University of GA.  EPA is likely to contribute funding, and some NSF offices probably will too.  There will be a meeting in December in the DC area for stakeholders in the plan for the new (virtual) National Climate Change and Wildlife Science Center (for which the Science office is conducting planning).

Teresa Mourad (Director of Education). SEEDS has received recognition twice in the past year, from NSF and from AIBS. The program received a grant from NSF to identify SEEDS students as potential candidates for REU supplement awards to NSF grantees.  Packard Foundation is interested in helping to fund an organizational effectiveness program, to help provide an ecologically informed work force for the future.  In response to staff inquiries, there has been positive interest from contacts in Chile, China, and Mexico about working with SEEDS. EcoEd Digital Library has been low-key, but a call for submissions did go out this year.  There is a day of events here at the annual meeting for local K-12 teachers (especially high school).  

Liz Biggs (Director of Finance).  The financial office doesn’t like excitement, and there isn’t much this year; 30 June was the end of the fiscal year, and we seem to have done well. Projection is for about 3,200 attendees at the annual meeting. 

    1. Financial Updates (Parton/McCarter)

Fourth quarter (end of year) financials were distributed and discussed.  The financial picture is good, in part because of the unexpectedly large attendance at the San Jose meeting. 

We lost 5% of our investment value last month, but were only 4% down for the past year.   

III. Discussion/Action Items

    1. Fiscal Year 2008-2009 ESA Budget
      1. A motion is moved, seconded, and approved unanimously: The Board accepts the proposed budget for 2008-2009.
      2. LongRange Planning Grants

As in the past, proposals for planning grants will be reviewed by the Members-at-Large. The uneven quality of proposals and the wide range of kinds of proposals were a problem for the review committee last year. The current and incoming Members-at-Large agreed to draft a set of criteria for evaluating proposals, after they have looked at the old guidelines that Katherine will provide, which had additional information about inappropriate uses of funds.  

      1. Committee Funds

$5,600 is available for each of four committees to meet, and five have expressed interest in having meetings this year.  Some committees may not need all of the allocated funding, and we could potentially use Board Strategic Initiative Funds to cover any expenses beyond this budget.  Jayne Belnap made a case for a line item in the budget for an annual meeting (not at the ESA annual meeting) of the publications committee. 

A motion is moved, seconded, and approved unanimously: The Committee Funds budget will be increased to cover funding for five committee meetings each year.

      1. Board Strategic Initiative Funds

$4,400 is available (having just committed some of this to the Committee Funds budget).  The discussion evolved into consideration of the future of three kinds of meetings – committees, larger-scale (e.g., perhaps regional) meetings, and the annual meeting. How will these meetings be affected by the increasing cost of transportation and increasing concern about environmental impact of travel?  How could an electronic alternative for meetings be used to increase international participation? 

      1. Discussion of Council Presentation

This year there will be a 2% increase in dues for all members (including student and international members, for which the increase occurs every other year).  The Educator Day activities should be emphasized.

      1. Frontiers Funding

Financial goals for the next four years for Frontiers were discussed; the model presented assumes continuing growth in revenue and contributions both from ESA and from external sources, and with a shrinking shortfall between income and expenses.

    1. Cost of Living Increase (Kinzig)

Present policy is that an annual pool of funding (5% of payroll) is available for merit increase and cost of living, with recommendations for allocation made from senior staff for their assistants and decisions made by Katherine for senior staff.  There are biennial evaluations for each staff member.  

A motion is proposed and subsequently tabled: The Executive Director is asked to recommend each year to the Governing Board a fixed-amount cost of living increase for all employees, which will be proportional to percentage of full-time employment and independent of the pool for merit increases.

    1. South American Chapter

A motion is moved, seconded, and approved unanimously: The Governing Board recommends establishment of a new South American Chapter.  This proposal will be presented to the Council tomorrow, in preparation for a vote in 90 days.

    1. Science Program Review (Jackson/Duke)

VP Jackson and Director of Science Duke presented a short history of the Science Office Program, its membership, and its activities since the previous full program review in 2004.  Current projects can be categorized as:

      1. Advancing Visions initiatives.  Examples include:
          • Data sharing workshops

A Society summit was held in September 2004, and workshops on data registries (July 2006), data centers (December 2006), obstacles to data sharing (May 2007), and incentives for data sharing (fall 2008). Products from these efforts include a special session at this annual meeting, input into a National Academy of Sciences Board of Life Sciences briefing in April 2008, the ecology journals data sharing initiative (Whitlock 2007), editorials in ESA publications, and a manuscript in review in PLoS.

          • A biofuels conference and workshop in DC in March 2008, with articles about this work in progress for a feature in Ecological Applications, Issues in Ecology, and the Science Policy Forum. 
          • Issues in Ecology – there have been 12 issues to date, one on carbon sequestration is in progress, and five are in preparation on biofuels (with funding from the Energy Foundation).  The Advisory Board is considering additional ideas. 
          • The Millennium Conference: Water - Ecosystem Services, Drought, and Environmental Justice, to be held in Athens in fall 2009. 
      1. Maintaining responsiveness to the ecological science community (a service role for the Society). Examples include:
        1. A workshop in June 2007 on Assessment of Forest Decline in the SE United States. Products include a nontechnical summary, a workshop report on the ESA Web site, and posters at three conferences.
        2. An ESA panel on vegetation classification that already has a variety of products.
        3. Partnership with The Wildlife Society, and the Meridian Institute (a facilitation organization) to help with development of the USGS National Climate Change and Wildlife Science Center. 
      2. Sustainability Science agenda – an initiative begun by Gus Shaver during his tenure as VP for Science.  Activities have included a Special Session at the 2005 ESA annual meeting, a workshop at Brown University in March 2006, a symposium at the 2007 annual meeting, and a 2008 AAAS symposium.

Other activities (briefly) have included participation (this year by Aleta Wiley) in National Invasive Weeds Awareness Week, the North American Pollinator Protection Campaign (Devon Rothschild), the Sustainable Rangelands Roundtable (Cliff Duke), and Sustainable Water Resources Roundtable (Corrie Mauldin). 

Future directions include:

      1. General
        1.  Focus on ESA-initiated, longer-term projects
        2.  Look for opportunities to develop additional activities in climate change and sustainability
        3.  Continue to promote development of ecological science, e.g., data sharing, NEON
        4.  help lead international outreach
      2. Potential projects
        1.  Promoting integration of basic ecological research into policy and management (now being developed by J. Herrick and R. Pouyat for the Science Committee)
        2.  Workshop on co-effects of geoengineering (with Rob Jackson)
        3.  Proposed program review of USGS Biological Resources Discipline (with Mary Barber, RTI)
        4.  Workshop on how to reward participation (by academics) in large-scale research (with CEDD, NEON).
      3.  Collaborations
        1.  Millennium Conference will involve substantial collaboration among ESA offices
        2.  Science and Education offices are both working on proposal for SEEDS’ Mexico research and mentoring program
        3.  Biofuels project has involved Science, PAO, and Education staff
        4.  PAO prepares an annual policy priorities document that could help stimulate development of related Science projects.
      4. Potential International Outreach
        1.  SEEDS program’s Mexico project collaboration with Education
        2.  Follow-on to the biofuels conference
        3.  SCOPE or Diversitas workshop on sustainability science
        4.  Projects with the Federation of the Americas
      5. “Rebranding” project categories
      6. Consider renaming current project categories to improve understanding by new (or non-) ESA members and potential funders. For example, “Advancing Visions” is not clear to those unfamiliar with the project.  Possible alternative names include:

 

        • Advancing Ecological Science
        • Building Ecology

“Maintaining Responsiveness” must address a range of stakeholders, not just the ecological science community. 
Possible alternatives include:

        • Applying Ecological Science
        • Ecology for Community

“Sustainability Science Agenda” could be usefully broadened to encompass a greater range of activities, e.g., climate change.  
Possible alternatives include:

        • Ecology for Sustainability
        • Sustainable Solutions

Laura Huenneke brought up the point that huge amounts of money will be spent soon on replacing aging infrastructure across the country, but there has been no discussion among engineers about minimizing ecological impacts or trying to adopt a sustainability perspective.

Ecological implications of nanotechnology is another issue in which NSF and EPA are developing a great interest and in which ESA could get involved.
Ecological repercussions of energy development in the western US (e.g., 20 million acres of solar panels) are another opportunity for ESA involvement in the future.

ESA could consider collaborating with Sigma Xi to provide ecologists for their speaker series.

    1. Principles for Involvement in Local and Regional Initiatives (Jackson)

At the May meeting VP Jackson and the Science Committee were asked to draft a set of principles to guide ESA’s future involvement in regional- and local-scale endeavors.  The principles suggested are: that there should be consistency with the ESA Constitution, Bylaws, and Long Range Plan; maintenance of independence of analysis and judgment; transparency of products; and the freedom to decline projects that are not consistent with the principles. The Governing Board Meeting Materials have additional details about each of these points. The Board recognized that these principles could apply more generally and asked the Science Committee to reword the statement so it would apply to ESA initiatives at all levels and share the revision with the Education and Public Affairs committees.  The revised version will be considered in November.

    1. Millennium Conference Series (Christensen)

Although the initial proposal was to make this an annual conference, the expense and work involved are such that it would work better as a biennial event. 
A motion is moved, seconded, and approved unanimously: The Millennium Conference will be a biennial event.
In addition, the Board asked that a proposal for the process of conducting the Millennium Conference in the long term be brought to the November meeting.

    1. Yearly Public Policy Priorities (Pouyat/Lymn)

Some of the proposed priorities are continuing topics, but one new one is water quality and quantity.  The PAO would like to work more closely with the Rapid Response Teams to generate statements on these topics as they come up in the news and as policy issues. A motion is moved, seconded, and approved unanimously: The Governing Board approves the proposed list of Public Policy Priorities for the coming year.

    1. Carbon/Environmental Impacts (Christensen)

The Board decided last year to use $5 per registrant at the annual meeting as a donation to be split between a local organization/project (recommended by the Local Host Committee) and a carbon offset activity.  This year we anticipate about $16,000 will be available, to be allocated as $10,000 in recognition of environmental impact on the local community and the balance to carbon offsets.  President Christensen will confer with the chair of the local host committee (Gretchen Meyer) about how the local organizations were chosen and report to the Board during the Friday August 8, 2008 meeting.

    1. Broader Environmental Impacts of Annual Meetings (Kinzig/Armesto)

In recognition of the broader environmental impacts of the Society’s annual meetings, a proposal was made that we include in the cost of registration an amount to be used to offset these impacts.  The Board agreed to continue the current practice of donating an amount based on the number of registrants at the meeting.  The local committee would be asked to recommend local organizations/projects and the Public Affairs Committee is asked to bring a recommendation in November for national and international places to contribute.  In addition, a voluntary check off for individual donations will be provided for meeting registrants. 

Executive Session (5:30 – 6:15)

III. Sunday, 3 August. Discussion Items/Actions (continued)

    1. Milwaukee Annual Meeting (Gross)

Two meetings are taking place this weekend before (but in conjunction with) the ESA meeting; one on pollination biology, and another on assisted migration. The pollination meeting brought in about 150 people, including a lot of international participants, and the program committee has put some pollination-related sessions at the beginning of the regular agenda. 

Due to the theme of the meeting there are more education-related activities.  One of the three concurrent symposia has an education theme and there is an Educator’s Day when local teachers are invited to attend.  The second Recent Advances talk (Diane Ebert-May) is scheduled for the Educator’s Day. 

A few changes this year in the way the meeting is run: Abstract review policy was changed to require explicit statement of results and conclusions.  Cancellation policy was changed so that if you cancel after 15 May you may not be permitted to present a paper next year; if you are a no-show, you may not be permitted to present a paper for the next two years (in addition to the $50 cancellation fee).  Lou has organized a contra dance (first time since Knoxville meeting). 

    1. Board of Professional Certification (Hunsaker, guest)

The certification program was started in 1981, had 74 certified ecologists in 1982, 450 in 2007, 492 as of 2008.  I.e., now about 5% of the total membership.  To encourage certification, the application process was streamlined, the benefits were advertised in Frontiers in October 2007, students have been notified about the program, etc.  Certification can help to advance the profession and image of the ESA, and provide mentors and role models for future ecologists.  The Board of Professional Certification proposes that the ESA Governing Board and Council members should be certified ecologists.  Advantages and disadvantages of such a requirement were discussed at length. It appears that several current Board members would not qualify for certification under the current criteria (they have not taken – although they may have taught – ecology courses).  The issue of certification will be considered at a greater length in a future meeting, and will be brought up at the Council meeting. 

    1. Issues in Ecology – Rapid Response Fund (Belnap)

The current process for identifying and then finding funding for topics for Issues in Ecology is rather lengthy.  It would be advantageous to have resources to make a more rapid response possible.  An estimate of the cost of putting together an issue is $16,000, and it might rise to $24,000 to bring together at a meeting a group of authors and a science writer for a few days.  There are other avenues for the ESA to respond quickly to issues that arise suddenly, such as the Rapid Response Teams and the new Public Policy Paper process adopted by the Board in 2006.

    1. Meetings with Editors in Chief and Chair, Publications Committee

1.  Data Archiving Policy (Michael Whitlock – editor of Am. Nat., by phone)

            David Baldwin reviewed briefly the history of this issue. Last year in San Jose Michael Whitlock organized a meeting of all Ecology journal editors.  The proposal about a data archiving policy was brought to the Governing Board last November, where the principal received support.  Whitlock’s hope is that all non-profit ecological journals will adopt a policy so that authors won’t be driven to commercial publishers as an alternative. NCEAS has established an archive where authors can register or archive data. 

            Six evolution journals have agreed to adopt a policy requiring data registration and encouraging data archiving by January 2009, and making this mandatory in January 2010.  Genbank is held up as an example of a required policy that has demonstrated it works well and provides a lot of value. Concerns by authors have included the time required (addressed by making the metadata requirements relatively minimal; e.g., a 1-page description of spreadsheet columns), and intellectual property rights (addressed by acknowledgement of data ownership and an optional one-year embargo (can be extended by the editor) on the archived data, but also by NSF’s requirement of data sharing for grant-funded data). 

            A motion is moved, seconded, and approved unanimously: The Governing Board requests the Publications Committee to develop a policy proposal on data registration/archiving for consideration by the Board at the November meeting. 
(See minutes from August 8, 2008 for additional action on this issue.)

NSF is taking this issue seriously, has just funded DRYAD with $2 million to help develop the capability for data registration and archiving.  DRYAD would like a statement of support for this policy change by ESA publications.  The ESA could also approve other places for data archiving, and could extend the default embargo time (e.g., to five years).

2. Publications Committee (Collins, guest)
There has been some turnover in the committee recently and new members are being identified for the committee. 

3. Bulletin Editor Review (Collins, guest)  
The review and Governing Board are supportive of the job being done by Editor-in-Chief Johnson. 

A motion is moved, seconded, and approved unanimously: The Governing Board approves reappointment of Ed Johnson as Editor-in-Chief for a term from January 2008 to December 2010. 

Although there are concerns about lack of readership, the Bulletin is important for providing a document of record for Society activities as well as a way of conveying information to members. Ideas for how to improve readership were discussed. 

Johnson has suggestions about changes for the Bulletin.  He suggests that White Papers should be published in the Bulletin, as should symposium reports, and that abstracts from the annual meeting be published in the July issue.  Issues in Ecology could also be published in the Bulletin as soon as they are ready, and reports of workshops and conferences sponsored by the Society should be archived in the Bulletin. Presidents and Vice-Presidents could provide information about their plans as they join the Board, as a way of facilitating input from members. Extended book reviews might be appropriate for the Bulletin. No ESA journal currently covers instrumentation, instrument arrays, cyber-infrastructure, and related topics, and refereed articles on those areas would be appropriate for the Bulletin.

A motion is moved, seconded, and approved unanimously: The Governing Board requests that the Publications Committee investigate current use of the Bulletin by the ESA membership and consider future directions that the Bulletin should take, and present a report to the Board at the Annual Meeting next year. 

4. TIEE Update (Collins)
TIEE  has been supported by a series of NSF grants and spearheaded by Charlene D’Avanzo, who has now requested the Society consider taking over the process of continuing the electronic publication.  The Publications Committee was asked at the May 2008 meeting to consider the issue.  There are about 1500 downloads per month.  Charlene estimates the annual cost of production about $20,000/yr (Katherine’s estimate is about $27,000).  The Education Section of ESA is growing (now about 400 members), and the Undergraduate Institution Section has about 65 members.  A voluntary check-off for these section members could help to provide support for publication costs.  There are no page charges or cost for downloading at present, and D’Avanzo would like to continue this policy, but there could be a small subscription charge.  TIEE could be tied to a journal, such as Ecological Applications or the Bulletin. Finding another institution’s digital library to take over production and hosting is another option.  Expansion to K-12 (from just undergraduate) education would also be a way to expand TIEE.  The Publications Committee will make its recommendations in November.

5. Ecology/Ecological Monographs (Strong, guest)
When Strong took on the job of Editor his mission was to “cut the flab” and try to make the journals more interesting.  The (unwritten) policy became to require more concise papers, which caused some agony on the part of authors but now seems to have succeeded. There was a perception that something was wrong with Ecological Monographs and that it was not well supported by the Editor in Chief, but that (mis-) perception seems to have passed.  His perception is that there is not a distinct difference between Ecology and Ecological Monographs, as the latter can have essentially longer Ecology papers, but the emphasis for EM is on multi-faceted, truly complex studies.  How can we take better advantage of that?  Length alone is not a sufficient criterion for; there is no upper limit to EM articles, and perhaps this should be better advertised, but a long mono-faceted paper is not appropriate for EM.  Speed of publication has been greatly improved, and should be maintained. 

6. EiC/Associate Editor of Ecological Monographs (Belnap/Collins)
Strong suggests that a change in name to Ecological Monographs and Reviews would be appropriate, and that a new Editor would be appropriate. There are some financial implications, and a financial analysis should be done (in the context, e.g., of declining library budgets).  The Publications Committee is asked to investigate the implications and mechanics of this recommendation..

7. Frontiers in Ecology and the Environment (Silver)
The concern about speeding up publication has been addressed in part by the E-View option, where papers can be made available as soon as they are ready for publication, and then put into print as possible given constraints on number of print pages and the need to minimize the time lag between the two versions. Papers that will not appear in print until the following year will have that year’s date on them, even though they appear electronically the previous year; this will not cause any problem for citations.

    1. New Business

1. President Christensen will continue to work on appointments for the Program Chairs for 2010 and 2011, having had a few possible candidates decline. 

Meeting adjourned at 12:32. 

David Inouye, Secretary

May 2008

ESA Governing Board 
May 15-16 2008
Washington , DC

Members Present: Norm Christensen (President), Alan Covich (Past-President), Sunny Power (President-Elect), Mary Power (incoming President-Elect), Meg Lowman (Vice President for Education and Human Resources), Bill Parton (VP for Finance), Rich Pouyat ( VP for Public Affairs), David Inouye (Secretary), Juan Armesto (Member at Large), Ann Kinzig (Member at Large), Jayne Belnap (Member at Large), Emily Stanley (incoming Member at Large), Josh Schimel (Incoming Member at Large)

Staff Present:
Katherine McCarter (Executive Director), Cliff Duke (Director of Science), Elizabeth Biggs (Director of Finance), Sue Silver (Editor), Teresa Mourad (Director of Education), Nadine Lymn (Director of Public Affairs), Ramona Crawford (Director of Development), David Baldwin (Managing Editor).

I. Roll Call, 9:01 AM

A. The GB unanimously adopted the proposed agenda.
B. Minutes from the November, 2007 Governing Board meeting were ratified.
C. Biofuels position statement (vote conducted earlier by e-mail) was ratified.

II. Reports

A. Report of the President (Christensen)

President Christensen noted that it’s nice to have all of the ESA staff now comfortably ensconced in the new office, and expressed appreciation for the reception hosted by the staff yesterday afternoon. He appreciated an opportunity recently to spend time with the SEEDS students, and called attention to the Presidential award that the program won last year. The Southeast Regional Knowledge Partnership had a successful meeting this spring at the annual meeting of the Association of Southeastern Biologists, April 16-19, 2008, Spartanburg, SC.

B. Report of the Executive Director (McCarter) and staff

The move to the new office was accomplished smoothly with lots of help from the staff. An ESA Google toolbar has been sent to all ESA members. (See the materials in the literature sent to the Board for more detail.)

Cliff Duke (Director of Science). See the Board reports for more detail. A few highlights: The ESA Millennium Conference planning is underway. “Water - ecosystem services, drought and environmental justice” was chosen from seven proposals. A meeting was held here in DC recently to work on logistical details. Venue will probably be University of Georgia, probably in fall 2009. President Christensen suggests that we should make this a biennial rather than annual event, given the amount of work that goes into the planning. Science Program is working with the Wildlife Society to help USGS plan a new national global warming and wildlife science center. Sue Hazeltine has asked for help in organizing some initial planning meetings. Around the end of this year there will be a comprehensive review meeting. ESA is also partnering with RTI International in a proposal led by Mary Barber to conduct a full program review of the biological sciences at USGS.

Sue Silver (Frontiers Editor). Submissions to Frontiers have been rising dramatically and acceptance rate has dropped to 20% (see graphs in Board materials). Most issues through next April are already filled. The special issue on continental-scale ecology is almost completely funded by contributions from several sources. The ecosystem services special issue will appear in November and also has existing and pending funding that may cover most expenses.

Teresa Mourad (Director of Education). This month there will be a SEEDS field trip to Alaska. The Chapter of the Year award will be given for the first time (now 43 chapters, and one more about to form). SEEDS has signed an MOU with SACNAS, and NSF will help fund participation by some SEEDS students at the SACNAS annual meetings for the next three years. EcoEdNet Digital Library and use of it has been growing well (see graph in Board materials). Educator Day at the annual meeting is shaping up well. There seems to be growing interest in partnering with SEEDS on REU and other grant proposals that could be strengthened by showing significant involvement with minority students. 

Liz Biggs (Director of Finance). Early registration is open for the annual meeting, and contributions for student travel funds are encouraged. Prediction is that it will attract about 3,200. Membership in the Society is expected to level off at about 10,300 in the coming years.

Ramona Crawford (Director of Development). See the Board materials for a comprehensive list of fund-raising efforts during the past year. This has been a year of review and re-evaluation. Program review will be discussed this afternoon.

David Baldwin (Managing Editor). Publications are now back on schedule (e.g., June issue of Ecological Applications was posted online today). There is an increased amount of use of color, and of open access material in ESA publications. By the time of the annual meeting there will be some updates to the journals website. We should have soon some good statistics on things like use of open access materials (number of downloads).

Nadine Lymn (Director of Public Affairs). There’s been an increase in media activity related to Society publications. In June there will be a Capitol Hill briefing on cellulosic ethanol. Also next month an ESA grad student will be showcased in a program about NSF funding of ecological research, and in July there will be a briefing (co-sponsored with two other societies) about post-fire management that will include Norm Christensen. The new public affairs officer will start work next week.

C. Financial Updates (Parton/McCarter)

Third quarter financials are distributed and discussed. The financial picture for the rest of the year is good.

D. Report of the Audit Committee (Pouyat)

As required by Sarbanes-Oxley, we now have a separate Audit Committee. This year we served as guinea pigs for new auditing standards that will come into effect next year, and no problems were encountered. The Governing Board accepted the Audit Report.

E. Proposal for the 2008-09 budget (McCarter, Parton, Biggs)

Program managers are asked in April to start planning budgets for the coming year. A draft budget was developed by the staff and reviewed by Vice President Parton prior to being presented to the Board. The initial draft budget assumes that membership numbers will level off, that library subscriptions will continue to decline about 2% per year (with about 20% switching to on-line only), and that member subscriptions will continue the expected decrease of 20%. Revenues were estimated based on 2007 actual revenues and to-date figures for 2008. The Annual Meeting is expected to generate some income and includes an environmental offset donation of $5 per person (about $16,000 estimated total). No capital expenses are budgeted for the coming year, but there is a $100,000 commitment to the Publication Fund that supports Frontiers. A contribution of $50,000 is budgeted toward the goal of a $5 million reserve (which is less than a full year of operating funds). Print-plus-online subscriptions are being increased 9% for libraries, as are online-only subscriptions. Page charges are being raised after 8-10 years, from $60 to $70 per page. Membership dues will be increased 2% for all categories of membership.

Millennium Fund contributions will be made to the Development budget, Board Strategic Activities, and the Millennium Conference. Long Range Planning grants will be offered to Sections, Chapters, and Committees. Overall, expenses have been kept flat wherever possible so some requests by program managers for additional activities and staff have not been included in the proposed budget.

A sub-committee is asked to provide guidance to Katherine about how cost-of-living increases should be made equitably across staff with a range of salaries.

The Board concludes that the budget is ready for presentation to the Council for approval in August.

Suggestions were solicited for how to spend the Board Strategic Initiative funds. Much of the conversation focused on planning for ways to reduce the environmental impact of ESA activities, with ideas ranging from virtual meetings (e.g., using Elluminate software or maybe Skype) to reducing the frequency of Board or committee meetings. Perhaps the Board should invest in the software and hardware needed to support virtual meetings. ESA member John Gelbard may be willing to donate services as a consultant on how to green ESA. Another idea is a prize for best suggestions on how the ESA could reduce its environmental impact (including cost-benefit analysis). Meetings (virtual?) of the Development or Publications committees were also suggested.

F. Governing Board resolution about a cafeteria plan

Although the plan is already in place, IRS regulations require approval by the Board. 
A motion is moved, seconded, and approved unanimously: The Board approves the “cafeteria plan” that allows employees to set aside pre-tax dollars for payment of medical and child care expenses, to be administered by Benefit Analysis.

Lunch break – Sue Silver reprises a presentation she gave recently about the efforts that Frontiers and the Society are making to reduce their environmental footprint.

G. Finance / Development Program Review (Biggs, Crawford, Parton)

The Society’s portfolio has taken a loss (-4.4%) over the year to date and is slightly positive (0.7%) over the past 12 months, with a market value of just over $1 million. Unrestricted Net Assets are up, membership is up, and although library subscriptions have declined slightly the bottom line is that the Society is in good fiscal shape overall. Net asset value is comfortably in the positive range, which presents a positive picture to potential donors about the Society’s financial stability.

Ideas were discussed about how to encourage some subsets of ecologists who have drifted away from the Society to return, and how to be proactive about finding other groups who might benefit from (and vice versa) association with ESA. E.g., is there a way to tap into the growing interest on academic campuses in sustainability issues? For example, there is a new Association for the Advancement of Sustainability in Higher Education.

Development office. Ramona is at the end of her first year with the ESA. www.philanthropy.iupui.edu has some information about general trends in philanthropy that provide context for what the Society is trying to do. One estimate is that it takes 10 applications for funding to get one grant, so it’s important to keep up the flow of proposals. Ramona has been working with the list of corporations that the Board approved for soliciting for support. She also presented a list of milestones in the Society’s history of fundraising. Nationally, about 76% of dollars raised by charities come from individuals. 65% of organizations raised more in 2007 than in 2006, but projections are that gifts will be less in 2008 given the economic downturn. Foundations provide about 12% of philanthropy, corporations about 5%.

Results of the 2006-2008 Development Plan were reviewed; they included some successes and some opportunities to reorient future submissions.

Lessons learned:

Our efforts were thinly spread over numerous priorities
There was an imbalance of time spent on three large new projects
There is a need for a stronger role by the Development Committee
Strengthened program descriptions and evaluation methods are needed.

Proposed priorities for 2008-2011:

SEEDS support
Frontiers support
Unrestricted funds
Special projects

A proposed strategy: Over the next three years, grow the society’s external resources and increase the number of ESA members involved in supporting the organization.

Tactics:

Foundation relationships and grants
Corporate contributions and sponsorships
Non-member support through direct mail and electronic gifts (via the Web site)
Membership growth
Millennium Fund growth through major and planned gifts from members

One effort this year that was not very successful was a direct mail campaign targeting donors listed as having given to other environmental organizations. Although this list was culled in an attempt to refine targeting of potential donors, there was very little response. The Board has mixed feelings about the value of repeating the mailing.

H. Education and Diversity “Mid-Term program update (Mourad)

The SEEDS program costs about $450,000 per year. Funding has come from a variety of sources. Current initiatives include:

K-12 Initiatives: 
1. A professional development institute and support for participation by 6-12 teachers
2. Math and science partnership: A proposal to NSF to fund “The role of a professional society in fostering university faculty scholarship in K-12”

a) Form a cadre of leaders who will develop an appreciation of education as science with an in-depth understanding of the context of K-16 science education reform
b) Gain relevant communication and leadership skills
c) Have an annual leadership institute, education events at the ESA annual meeting, presentations at K-12 educator events, and a national Ecology Education Summit in 2010. 
d) K-12 educator events in Milwaukee

i. Ecological Literacy and Research Day
ii. A BioBlitz along the Milwaukee River corridor (part of a SEEDS field trip)

3. NEON-related education efforts

a. A faculty workshop 2-4 October

i. Explore the breadth and scope of continental-scale data
ii. Reflect on the use of continental-scale approaches in the classroom and in independent undergraduate research projects
iii. Generate recommendations to inform the development of NEON’s infrastructure from the perspective of education
iv. Generate recommendations to inform the development of Phase 2 that will include collaborative faculty and student activities

4. EcoEdNet Digital Library. One staff person is working part-time on this community-driven effort to create thematic collections. 
5. Resources for Ecology Education * Fair & Share (REEFS) is a new undergraduate teaching session to debut at the 2008 Annual Meeting in Milwaukee. Bring a lab, lecture, or field activity to share (abstracts due in early June). 
6. SEEDS Mexico. Working with the Science Office to make the case for building a community of students and mentors who can communicate across borders on ecological research, encourage mentor participation in international ecological research, foster a new generation of leaders in international research, and increase effectiveness of mentoring by increasing cultural competency. 
7. SEEDS high school: a student education and outreach initiative begun at the annual meeting last year in San Jose will be expanded to Milwaukee. Project Learning Tree provided a small service learning grant for this.
8. Collaboration with SACNAS on recruiting students for SEEDS field trips.

VP Lowman reviewed a range of activities that the Education and Human Resources Committee has identified for the 2007-2008 action plan.

I. Proposal from TIEE

TIEE has been funded for four years through Hampshire College, with TIEE Editor Charlene D’Avanzo as PI for four NSF grants totaling $750,000. Funding will end in November and D’Avanzo would like ESA to consider taking over the publication of TIEE. She proposes establishment of an advisory committee that would be charged with preparing a recommendation about the issue, including a business plan. The Publications Committee is asked to form a group that includes educational expertise to consider the issue. The committee is charged to: 1) consider the value and worthiness of the publication, 2) determine whether ESA is the proper home, and 3) develop a business plan that may include other alternatives. The Committee will make a recommendation to the Governing Board, preferably by the November Board meeting. Options to explore could include partnering with a publisher (e.g., Island Press).

A motion is moved, seconded, and approved unanimously: The Governing Board requests the Publication Committee to form a subcommittee which includes educational expertise, to conduct a feasibility study of having the Society take over publication of Teaching Issues and Experiments in Ecology. The subcommittee shall consider the three elements of the charge mentioned above.

J. Recommendation of the Awards Committee

A motion is moved, seconded, and approved unanimously: The Board accepts the recommendations of the Awards Committee for recipients of ESA annual awards. The Board expresses its appreciation of the Committee’s efforts.

K. Consideration of the Corporate Award

The Board discussed the message from Corporate Awards Subcommittee chair Margaret Palmer about how the Society should solicit nominees for the Corporate Award. An announcement about the winners in the Economist or Business Week would help to attract attention about the award. Other environmental groups might be a good source of nominations. Making the award for a specific program by the nominee rather than a corporation or business as a whole would be preferable.

L. Regional Policy Award (Pouyat/Lymn)

A motion is moved, seconded, and approved unanimously: The Board accepts the recommendation of the Public Affairs Committee to name Wisconsin governor Jim Doyle as winner of the Regional Policy Award to be presented at the Milwaukee Annual Meeting.

M. Report on the Biofuels Conference and Workshop (Pouyat, Parton, Duke)

The consensus is that the both the conference and workshop were successful. Products from the events will include a special issue of Ecological Applications featuring the plenary speakers, a policy piece to submit to Science, and a paper from each of the breakout groups that may go into Frontiers (or possibly a larger synthesis paper). Compliments are given to the staff for all the support that made the meeting run so smoothly.

N. 16 May, 7:30 AM meeting at the Heinz Center with the NEON Board

Dave Schimel suggested the idea of a collaboration with ESA (or a broader consortium) to get graduate students involved with NEON in an IGERT-like professional training opportunity. Fifteen slots per year seems like a good target, and NSF seems like a likely source of funding. Training of the next generation, by funding graduate students and postdocs, is critical for success of a long-term project like NEON. A workshop for Deans and Department heads is another idea to help educate the broader community about NEON, its opportunities and cultural implications. Jim MacMahon suggested ideas about how to broaden support for NEON as a vehicle for bringing funding that would otherwise not be available to the ecological community. NEON’s public image with the ecological community has been hindered in part by constraints placed by NSF on making public some of the funding progress (e.g., education program, until a cooperative agreement is finalized). A joint editorial from NEON and ESA for Frontiers might be a way help make the point about the importance for the broad ecological community of getting NEON funding. NSF’s Bio Directorate does seem to have a concrete plan for providing the funding. Concrete examples of how individual researchers will benefit from NEON would be a good way to increase support.

There is broad support among the Boards for the ideas of a graduate training program based on NEON and for a statement of joint support/education, and also for getting the Boards together again soon (maybe at the Milwaukee Annual Meeting).

O. Executive session (ESA headquarters)

P. Report of the Publications Subcommittee and Publications Committee (Belnap)

Seven recommendations were presented (see the Board materials sent before the meeting), many of which have already been implemented, and a few of which were addressed at the meeting. Discussion of the long-term vision for the publication portfolio needs to be an ongoing process. A mechanism is needed for funding Issues in Ecology, because important topics come up without the lead time that may be required for raising funds for them (perhaps the Millennium Fund could be used for this purpose). Ecological Monographs needs to have a clearer identity and current (relatively new) page length limitations should be relaxed. Appointment of an Editor or sub-editor for Ecological Monographs would help to develop the identity of the journal; this topic will be suggested to the current Editors and discussion continued at the August meeting. To help strengthen areas of ecology that have moved away from ESA publications, we could solicit invited papers from leaders in those fields. Open access to Society publications should be encouraged within the constraints of not jeopardizing library subscriptions; 25% of articles set as Open Access would be a target.

A motion is moved, seconded, and approved unanimously: The Board accepts the report of the Publications Sub-Committee and the Publications Committee and thanks them for their efforts.
We will continue discussion at the next Annual Meeting about the idea of requiring data deposition in a public archive for papers published in ESA journals, and will encourage Michael Whitlock to attend by speakerphone.

Q. PrePrint option for Ecological Applications, Ecology, Ecological Monographs (McCarter/Baldwin)

There is pressure from some authors to speed up the publication process, and posting of raw, un-copy-edited (but accepted) manuscripts would be one way to do this. It could be offered as an opt-in choice for authors (some may prefer to wait until after copy editing). Cost of posting manuscripts at this stage would be about $25.
A motion is moved, seconded, and approved unanimously: The Board recommends that the Editorial Office offer authors the option of posting preprints of accepted manuscripts, with the cost to be borne by the authors.

R. Report of the Nominations Committee (Covich)

The following individuals have accepted nominations for positions to be filled in 2009:
President Elect: Terry Chapin, Rob Jackson
VP for Education and Human Resources: Diane Ebert-May, Meg Lowman
Member at Large: Steve Chaplin, Debra Peters
Board of Professional Certification: Carmen Cid, Louis Iverson, Lawrence Kapustka, Niki Nicholas, Nathan Stephenson, Kimberlyn Williams

A motion is moved, seconded, and approved unanimously: The Board accepts the recommendations of the Nominations Committee for candidates for the 2009 elections and thanks the Committee for their work.

S. Carbon/Environmental Impacts (Christensen)

The original discussion focused on carbon footprint but it was recognized that the impact of Society impacts is greater than that so the entire environmental footprint was addressed. The $5 surcharge on registration costs will generate about $16,000 this year, and the committee considering this issue has recommended that $10,000 be put at the disposal of the local host committee to use in a manner that recognizes the environmental impact of our annual meeting on the local community. The local host committee will be asked to suggest how this money should be allocated locally.

A motion is moved, seconded, and approved unanimously: The Board accepts the recommendation of the Ad Hoc Committee to use the funds collected from meeting registrations to provide $10,000 to distribute in recognition of the Society’s environmental impact on the local community, and to use the balance toward offsetting carbon dioxide production. An Ad Hoc Committee will be appointed to consider the future of this program.

T. 2015 Annual Meeting sites

The Board appreciates the efforts of the Meetings Committee in considering potential sites for our 100th Anniversary Annual Meeting. 
A motion is moved, seconded, and approved unanimously: The Board accepts the recommendation of Boston as a Tier 1 option, Fort Lauderdale and Minneapolis as Tier 2 options, and asks the Meetings Committee to consider Baltimore and contact Denver again as possible options for the 100th Anniversary Meeting site.

The Meetings Committee is asked to make a recommendation in November.
The idea of a meeting in Latin America, perhaps in 2016, received support.

U. ByLaws Change – Meetings Committee

A motion is moved, seconded, and approved unanimously: The Board accepts the recommendation to change the ByLaws to make the immediate Past Program Chair the Chair of the Meetings Committee. The Board will recommend this change to the Council for approval.

V. Recommendation to discontinue the Western Chapter (MacCarter and Inouye)

A motion is moved, seconded, and approved unanimously: The Board recommends that the Council vote to discontinue the Western Chapter. The Council is asked to choose an option for distributing accumulated dues (e.g., to all chapters, to the Rocky Mountain Chapter, Southwest Chapter, as an inducement for someone to reinstitute the Western Chapter, or (see item Y below) to help with funding of the Mexico chapter or another Latin American chapter).

W. New Business

a. Program Chair for the 2010 meeting
The Board discussed a list of potential program chairs for the 2010 annual meeting. President Christensen will contact the individuals and name the 2010 Program Chair.

b. Local Host for the 2010 meeting
A motion is moved, seconded, and approved unanimously: The Board recommends that Steve Tonsor be appointed as Local Host for the 2010 annual meeting in Pittsburg.

X. Owens Valley science-based conflict resolution (Christensen and Duke)

The Inyo County (California) Water Department (ICWD) and the Los Angeles Department of Water and Power (LADWP) have crafted a Memorandum of Understanding (MOU) with ESA that calls for ESA to manage scientific peer reviews of the water management methods, applications, and conclusions in the Owens Valley (the LADWP has not as of this date formally signed this MOU). A local ESA member who is associated with the California Native Plant Society’s Bristlecone Chapter has expressed concern that the ESA did not take advantage of local members’ knowledge about the politics of the water issue before signing the MOU. 

The discussion was broadened to consideration of how to take advantage of regional expertise among the membership (i.e., Chapters) for efforts such as the Owens Valley MOU and the Southeast Regional Knowledge Partnership. The Board of Professional Certification and other ESA members who have expertise working on applied ecological issues could be another potential resource. 

We can proceed to contribute to this MOU with the understanding that ESA is not required to take on all issues that arise (e.g., they may not all be scientific issues). President Christensen would like to continue with the process under the auspices of the Science Committee. VP for Science Rob Jackson has been involved to date and the ESA Science Office will continue to contribute. Christensen will ask Jackson to work with the Science Committee to draft a set of principles to guideESA’s future involvement in regional and local scale endeavors. 

Federation of the Americas (Armesto)
Progress is being made in development of ecological societies in Latin America. One way to encourage this growth would be to have an award for a Latin American ecologist at the Annual Meeting. This would be an opportune time to follow up on the achievements of the jointly sponsored 2006 meeting held in Merida, Mexico (Ecology in an Era of Globalization). Juan is planning to petition ESA to establish a Latin America Chapter and hopes to have the paperwork ready for the Board to review in August.

Meeting adjourned at 12:38.

David Inouye, Secretary

November 2007

Minutes of the ESA Governing Board 
November 6-7, 2007 
Washington, DC

 

Members Present: Norm Christensen (President), Alan Covich (Past- President), Rob Jackson (VP for Science), Rich Pouyat (VP for Public Affairs), Meg Lowman (VP for Education and Human Resources), Bill Parton (VP for Finance), David Inouye (Secretary), Jayne Belnap (Member-at-Large), Ann Kinzig (Member at Large)

Staff Present:
Katherine McCarter (Executive Director), Cliff Duke (Director of Science), Elizabeth Biggs (Director of Finance), Sue Silver (Editor), Teresa Mourad (Director of Education), Nadine Lymn (Director of Public Affairs), Ramona Crawford (Development), David Baldwin (Publications).

Guest:
Liz Blood (Program Director, NSF)

Tuesday 6 November 2007

I. Roll Call & Agenda

  1. The GB unanimously adopted the proposed agenda.
  2. The minutes from 4, 5, and 10 August 2007 were unanimously adopted with one minor change.

II. Reports

  1. Report of President Christensen
    • Was in DC last month to meet with the ESA staff, learned a lot about the office and their commitment to the organization. 
    • Millennium Symposium proposal deadline was 31 October, and the review committee chaired by Nancy Grimm will select from seven proposals, announcing a decision by 21 December.
    • Much attention has been focused recently (e.g., Wall Street Journal article) on carbon offsets, and ESA is in a position to play an important role.
    • We will make November the meeting when conflict-of-interest statements will be collected (auditor says that once/year is sufficient).
  2. Report of Executive Director McCarter and the Office Staff
    • Katherine was in Rio recently speaking at a conference and while there, met with the company that distributes scientific journals in Brazil.  We hope to make an arrangement to enable 210 universities to have access to ESA’s journals on-line.
    • She will attend the Council of Engineering and Scientific Society Executives meeting in Detroit tomorrow.
    • Sue Silver – Frontiers e-view preprint backlog is now cleared, with 24 papers available there now. 
    • Ramona Crawford – has been working with the SEEDS education program on grant possibilities, and has worked on regional initiative proposals with Alan Covich. Members are being encouraged to donate to the Millennium Fund (whose 10th year anniversary is coming up soon).  She’s working on corporate donations too. 
    • Cliff Duke – the seven Millennium Symposium proposals have been sent to the review committee.  Full funding for the Biofuels Conference and workshop has been committed by various donors. Forest Health Initiative is proceeding, with preparation of reports for publication. Data sharing workshop is progressing. Vegetation classification panel has submitted their report for publication.
    • Nadine Lymn – the focus on environmental education is continuing on the Hill. A statement on climate change is being prepared, with help from Rapid Response Team members.  A statement on economic growth is being planned, with some committee members chosen.  The Biofuels statement is ready for Board review at this meeting.
    • Elizabeth Biggs – membership is up to 10,228.  Institutional subscriptions are remaining steady, and increases in international consortia have helped to offset any decreases in domestic subscriptions..  Individual subscriptions are dropping, as expected (see data in table in staff reports). 
    • David Baldwin – Visitors to the publications office have included Katherine and Elizabeth, and Scott Collins.  He has been appointed to the advisory board for the National Science Library of Canada.  Canadian journals have been made open access to all Canadian e-mail addresses. 
    • Teresa Mourad – her office is now fully staffed.  SEEDS field trip to Santa Barbara was a success.  There may be a project in Mexico soon.  She has set up and gone to a lot of meetings, drawing in part on her previous connections with the environmental education community.  She has an upcoming visit to NOAA education program, and had a recent one to the Forest Service. Working with Project Learning Tree (K-12 curriculum development), which is interested in developing an MOU with us.  Also working with SACNAS; president and 30 students were in town recently (a group going to Antarctica soon as part of the International Polar Year).  TIEE volume 5 CD is now available, and a call for volume 6 submissions has gone out.  A call for images for EcoEdNet is out. The Mellon Foundation funding for Phase 3 of the SEEDS program has been received. She and Katherine met last week with about 15 NSF staffers about education programs, and she plans to pursue with Liz Blood a proposal for an education program related to NEON.  There will be a SEEDS Leadership Meeting at Duke in February about SEEDS.
  3. Report of Vice President for Finance Parton
    1. First Quarter Financials (McCarter)
      The budget is in good shape at present—revenue and expense projections are on target for the year            . 
    2. Investment Update (Parton)
      Last month’s return was good (about 12% in past year, good for our 40% bond, 60% equities mixture. 

III. Discussion / Action Items

  1. ESA office move – a potential new office has been identified and negotiations are nearly complete with the landlord of the current space to assist financially in the move (that they are requesting). This move to 1990 M Street will provide 7,118 square feet and allow the consolidation of ESA’s Silver Spring (Frontiers and Education) and downtown (headquarters) operations.
  2. Frontiers financials – Katherine reviewed the history of the creation of the journal and the initial business plan.  The impact factor for the journal was high in its first year of rating (2004) and has continued to increase.  Membership has increased steadily each year since the journal was launched.  Submissions and rejection rate are increasing each year.  Authorship is becoming more international (now 41%).  New sections have been added each year (ethical issues, pathways to scientific teaching, concepts and questions, pathways to effective communication, fresh perspectives).  There have now been four special topic issues.  
    Liz Biggs described a phone call from a high-school teacher whose school has purchased 25 memberships in order to get copies of Frontiers for use in a class.  The Society’s annual contribution to publication costs has increased from an original $30,000 to $50,000 to (this year) $75,000/year, and will be $100,000 next year.  Institutional subscription income has increased regularly ($72,851 for 2007; 321 subscriptions), as has income from ads and reprints ($130,603 in 2007), and agency contributions ($110,000 projected for 2007). Interest income on the publication fund was $42,000 in 2007. The shortfall between income and expenses has ranged from $181,026 (in 2002) to $475,123 (2003), and is $186,081 this year. A sales person is working on increasing advertising revenue (although there is a limit to how much advertising can be included in each issue).  The publication fund has a balance of $680,649; if revenues and expenses remain constant, we have funding for another 3.8 years in the fund. We expect, however, to continue to build revenue in future years.
  3. 2008 annual meeting education plans (Mourad).  198 teachers have already indicated an interest in attending the annual meeting to participate in K-12 education activities on 6 August. A committee has been formed to plan activities such as field trips, workshops, etc.  We need to find a good way to tap into the local educator community at future annual meeting venues, and figure out the best schedule for them (e.g., an evening social before a day of activities). 
    Lunch with Liz Blood, Program Officer, NSF
    A NEON office in Boulder, which will be the primary office, will open soon. NSF is signing MOUs with other agencies that are funding NEON (NASA, USGS).  Workshops are ongoing as building blocks for developing the program (e.g., a recent one on modeling. R&D on observations of animal (where remote sensors don’t work) is ongoing. The NEON office is working closely with cyber infrastructure development.  Research Coordination Networks (e.g., one through the US – National Phenology Network) have been funded as examples of large multi-investigator projects that can interface with NEON.  NEON is also participating in the US global earth observation initiative, an inter-agency project to provide 24/7/365 geographic coverage of the country.  Think about how you (and other ecologists) could take advantage of the large-scale programs that NEON will be putting into place.  ESA could play a strategic role in preparing the research, education and policy communities to take advantage of NEON through its publications (e.g., Frontiers), meetings, educational programs and special workshops.
  4. Long-range planning grants. It’s been suggested that we need a better way to make decisions about these awards to Chapters and Sections.  Norm will ask some Board members to help with thinking about how to accomplish this. 
  5. Editor in Chief review.  Motion:  A motion is made and seconded to reappoint Dave Schimel as Editor-In-Chief of Ecological Applications for a three-year term (January 2008-December 2010) , to send him the recommendations made in the review document, and to ask for him to report in a year on how they were addressed. Passed unanimously.  The Governing Board expressed its gratitude to the members of the review committee for their thorough and thoughtful review.
  6. Data archiving policy (Baldwin).  There has been an underwhelming response to the suggestion that authors in Society journals provide metadata for their papers.  And there is concern that data are being permanently lost because they are not being archived. Following the lead of a group of evolution journals led by Michael Whitlock, ecology journals are being asked to adopt a policy for data archiving.  How to strike a balance between the large demands of following the NCEAS metadata/data archiving procedure and something more manageable (and more likely to be accepted by authors)?  Should there be a different policy for graduate students (who may be more dependent on a particular data set for a longer period of time)?  The Board consensus is that this is an important issue that we should continue to consider, in part through a workshop, for which we will seek funding; we encourage this idea of a policy on data archiving, but don’t have a good understanding yet of constraints on some authors (e.g., federal employees can’t release data until after they are peer reviewed (i.e., after acceptance for publication)).  We will have a lunch meeting about this topic at the next Annual Meeting, and will encourage Michael Whitlock to attend.
  7. Carbon/Environmental offsets (Christensen).  Numbers of people volunteering to offset CO2 production for attendance at the annual meeting are increasing ($4,529 in voluntary contributions this past year).  The issue of sustainable behavior is particularly relevant to this Society, and is being addressed by the Meetings Committee.  Other societies may look to us for guidance on this issue. Should we be focusing exclusively on carbon, or on other impacts also associated with travel and with holding a large annual meeting (other pollutants, habitat destruction, wasting food, etc.)?  ESA could be a leader by thinking more holistically about impacts of Society activities; an environmental footprint and not just carbon footprint. Can the Governing Board make one of its meetings a virtual meeting each year?  Do we need a Rapid Response Team to focus on this topic, and could they be asked to help develop the Society’s position/plan? We need to have some decisions made before registration for the Annual Meeting opens next May.  

    The Governing Board agreed that some amount (yet to be determined) of revenue from the ESA annual meeting should be set aside to offset the variety of environmental impacts associated with the meeting.  This would include some allocation to offset carbon emissions, but also include contributions to other programs (e.g., environmental education, conservation and/or restoration efforts) in recognition of the variety of impacts associated with our meeting. The Board agreed that priority should be given to projects near annual meeting venues.  Christensen and Parton will work with staff on a financial formula to be presented at the Board’s May meeting.  An Ad Hoc Committee should be asked to advise the Board on the appropriate allocation of this fund. The Science Committee is encouraged to look at the science related to carbon offsets.

  8. Publication changes (McCarter and Baldwin)
    1) the moving wall with JSTOR has been changed from four to two years
    2) the preprints for Frontiers are now in place
    3) The Bulletin is now being hosted at Allen Press; JSTOR will include the Bulletin in its archive; a request has been made to Thomson Scientific to include it in Web of Science, etc.
    4) Annual Meeting abstracts may be posted on the Allen Press web site (cost quote has been requested)
    5) there is a plan to include forthcoming annual meeting abstracts as a digital supplement to the Bulletin.
    6) Ecological Applications will be included in the JCR Environmental Science category (in addition to the Ecology category)
    7) Request has been made to Allen Press to post articles online more quickly after sign-off on final proofs
    8) New look for online and print Reports (Ecology) and Communications (Ecological Applications), effective January 2008
    9) Open access for Reports and Communications as of January 2008
    10) No charge for color figures in Reports and Communications as of January 2008
    11) Planned “splash pages” to announce these changes in Reports and Communications in the January 2008 issues
    12) Planned Editorials for January 2008 issues to highlight changes and publication statistics (faster publication times)
    13) Further refinement of journals “landing pages” to include statistics on acceptance rates, times to publication, impact factors, etc.
    14) Continuation of new issue frequency for Ecological Applications and adjustments in page budgets
    15) Continue to make one article per issue open access (in addition to Reports/Communications)
    16) Ongoing refinement of “new look” for online journals and associated features (pay per view, Blocks of Docs, reference downloads, etc.)
    17) Continued publication of open-access Special Issues (supplements; 2 in 2008)
    18) Allen Press has decided to partner with Atypon (hosts JSTOR; principal competitor for Highwire).
    [The Board is impressed with how much has gone on!]
  9. Ad Hoc Publications Subcommittee (Belnap)
    An editorial in the next issue of Frontiers will summarize results from the Subcommittee.  It’s recommended that the Publications Committee meet more often than in the past. 
  10. Student travel support.  Recognized as an issue of great need, probably greater than we can meet fully.  47 awards totaling $15,600 were made this year, and about 100 students had registration fees refunded in exchange for volunteering 14 hours each at the meeting (all of the students who ask were accepted).  Ideas are suggested for how to increase endowment funding for student travel, including using the Millennium Fund and targeting donors (e.g., authors of ecology books who could donate royalties as Brown/Real have). Remember that profits from the next Portland meeting will go toward an endowment for student travel (Board action from last August).  The Board also suggested that there be an option to contribute to student travel on the annual meeting registration form.
  11. Southeast Knowledge Partnership (Covich).  Plans are progressing.  A recent focus has become water availability/use issues due to the ongoing drought in that area.  Ramona is working on corporate and foundation funding possibilities.  There are already quite a few activities going on as a consequence of the ESA initiative; e.g., ESA is in contact with the Georgia Conservancy which represents 150 groups that focus on water issues. 
    5:07 PM, Adjourn for the day
    9:00 AM, 7 November, resume meeting
    Members Present: Norm Christensen (President), Alan Covich (Past- President), Rich Pouyat (VP for Public Affairs, Bill Parton (VP for Finance), David Inouye (Secretary), Jayne Belnap (Member-at-Large). Ann Kinzig (Member at Large)
    Staff Present:
    Katherine McCarter (Executive Director), Cliff Duke (Director of Science), Elizabeth Biggs (Director of Finance), Sue Silver (Editor), Teresa Mourad (Director of Education), Nadine Lymn (Director of Public Affairs), Ramona Crawford (Development), David Baldwin (Publications).
  12. Executive Session
  13. Policy Award (Pouyat/Lymn 
    Politicians and other policy makers like to be recognized for their efforts, and we could also use this as a way to help educate them about the Society.  Awards would focus on the state/regional level and give the PAC, the local meeting committee, the Student Section, and regional Chapters, an opportunity to nominate an awardee to be recognized in the opening plenary. A motion is proposed and seconded that the PAC Committee bring to the Board in May a proposal for local/regional and national awards for policy makers. Passed unanimously. 
  14. Biofuels Conference update (Parton/Pouyat/Duke) 
    All but one of the conference speakers is now confirmed.  The invitee list is being worked on for the two-day workshop following the conference. Extended abstracts will be presented to participants and posted on the Web site, and there will be a survey of attendees with results to be presented to the workshop participants.  There is a very diverse group of sponsors, and the original fundraising goal of $180,000 has been met. The budget includes funding for an Issues on Biofuels.
  15. Biofuels Position Statement (Pouyat/Lymn)
    Rapid Response Team members for biofuels helped to put together the statement, with input from a member of the Biofuels Steering Committee, Public Affairs Committee, and Science Program Director Cliff Duke. Comments are suggested for how to improve the statement, and a revision will be circulated to the Board for approval via e-mail.
  16. Certification Appeal
    The Board supports (unanimously) the decisions by the Board of Professional Certification and the Professional Ethics and Appeals Committee to deny an application for certification as a Certified Ecologist that was appealed by the applicant.  We will point out to the applicant that he can reapply (soon) after having met the criterion of five years of professional experience.
  17. INTECOL – update (Covich/McCarter) 
    The INTECOL Board has expressed support for the idea of having the ESA take on administrative responsibilities, but is still deliberating. 
  18. Human Ecology Section proposal 
    Motion: It was moved and seconded that the proposal for a Human Ecology Section be recommended to the ESA Council for approval. Passed unanimously. The proposers will be asked to add to their proposed Bylaws a regular five-year review by the Section to confirm that there is still enough activity to warrant continuing the Section. The Board will review the list of current Sections at the May meeting. 
  19. Southwest Chapter proposal. 
    Motion: It was moved and seconded that the proposal for a Southwest Chapter be recommended to the ESA Council for approval. 
    Passed unanimously. The proposers will be asked to add to their proposed Bylaws a regular five-year review by the Chapter to confirm that there is still enough activity to warrant continuing the Chapter. At the May meeting we will consider whether to discontinue the defunct Chapter (one other Chapter – Quebec – has been dissolved previously).  We will consider encouraging members in the Northwest area to form a chapter.  We are enthusiastic about the prospect of a Southwest Region Knowledge Partnership. 
  20. New Business

1. Theme for the 2009 Annual Meeting in Albuquerque.  Motion: It was moved and seconded that the Board approves the proposed theme but suggests dropping the colon and subsequent text, making it “Ecological Knowledge and a Global Sustainable Society.” Passed unanimously

Meeting is adjourned at 11:15 AM. 

 
David W. Inouye, Secretary

August 10, 2007

Minutes of the ESA Governing Board 
August 10, 2007 
San Jose, CA

Members Present: Alan Covich (Past-President), Norm Christensen (President), Meg Lowman (Vice President for Education and Human Resources), Bill Parton (VP for Finance), David Inouye (Secretary), Ann Kinzig (Member at Large), Juan Armesto (Member at Large), Jayne Belnap (Member at Large), Richard Pouyat (VP for Public Affairs), Sunny Power (President-Elect).

Staff Present:
Katherine McCarter (Executive Director), Cliff Duke (Director of Science), Elizabeth Biggs (Director of Finance), Sue Silver (Editor), Teresa Mourad (Director of Education), Nadine Lymn (Director of Public Affairs), Ramona Crawford (Development), David Baldwin (Publications).

Guests: 
Kiyoko Miyanishi, Steve Chaplin

I. Roll Call, 9:01 AM

Welcome to new members, installation of Norm Christensen as President

II. Agenda items for the coming year (Christensen)

How to reduce the ESA’s environmental footprint (not just carbon). 
How to maintain Frontiers (budget management).
The new Millennium Symposium series (appoint a review committee for topics).
International outreach – how to follow on from the Merida meeting? How to make the meeting more affordable (especially housing and food) to encourage international students? 
The regionalization initiative, especially the ongoing southeast effort.
Biofuels – possibly a follow-up meeting in Brazil?

III. Welcome to ESA’s 10,000th member, Walter Heady (and his wife, #10,001)

IV. Meeting dates – November 2007 dates to be arranged by e-mail in the near future, but please reserve 15-16 May 2008.

V. Discussion/Action items

  1. Audit committee.
    We need three members for the committee, whose primary responsibility is to examine the audit and participate in a conference call with the auditors. Rich Pouyat and Ann Kinzig volunteered and Rob Jackson is volunteered.
  2. 2012 annual meeting site (Chaplin)
    The Meetings Committee has recommended Portland. A motion is moved, seconded, and approved unanimously: The Board supports the choice of Portland for the 2012 annual meeting. 
    The Meetings Committee has also recommended that the savings from getting free use of the Portland convention center be used for student travel. A motion is moved, seconded, and approved unanimously: The Board supports the idea of using cost savings from free use of the convention center in 2012 to add to the endowment for student travel. Proposals for shorter-term solutions to funding additional student travel will be presented at the November meeting. 

    Despite the growth in size of our annual meeting, we probably aren’t large enough to move to a top-tier convention center (e.g., New York City, San Francisco, Washington, D.C.); we’d have to double the size of our hotel block commitment. And we probably couldn’t use student volunteers in those cities (union regulations).

  3. Feedback on the meeting. 
    Sometimes there weren’t enough questions/discussion at the end of oral presentations to fill the entire 20 minutes, leading to wasted time. Some discussion of how to encourage more people to present posters rather than talks.

Meeting adjourned at 10:20 AM.

David Inouye, Secretary