Virtual Trade Show

Accommodations Information

ESA has negotiated hotel rates at nearby hotels as well as a block of rooms at the University of New Mexico. Please use the below information to help with your accommodations.

Making A HOTEL Reservation

To obtain the negotiated ESA hotel rates at the official lodging locations, housing reservations must be submitted to the Housing Bureau at https://secure.lenos.com/lenos/omegameetings/ESA080209/home.htm  The official Housing Reservation Form is available in electronic and print formats and may be submitted to the Housing Bureau either online, by fax, or by mail. To submit a housing reservation by fax, select and print the PDF version of the official Housing Reservation Form and fax the completed form to the Housing Bureau.

Please be sure to provide valid credit card information, including card number and expiration date, or deposit payment by check to make and guarantee a reservation. No actual charge will be made to your credit card prior to check out unless you fail to show up on the scheduled date of arrival, and do not cancel your reservation in accordance with the policies of the location holding your reservation.

If you will share a room, you MUST identify your roommate(s) in advance of making your housing reservation. The Housing Bureau will not find a roommate for you. Please submit only ONE Housing Reservation Form for each shared room and list the names(s) of all room occupants in the space(s) provided.

How to contact the ESA Housing Bureau:

Making a Reservation in a RESIDENCE HALL at the University of New Mexico - $40 per BED, per PERSON, per NIGHT -- Deadline: July 15, 2009

During the ESA Annual Meeting, accommodations for students will be offered beds at the University of New Mexico residence halls.  Please be prepared to share your room with either a roommate of your choosing or with a same-gender roommate(s) the University will assign if requested.

ESA will provide shuttle bus service between the University and the Albuquerque Convention Center.   We recognize the demand for resident housing is always high and will do our best to fulfill all requests. However, we intend the University to be used primarily by students attending the Annual Meeting and ask non-student attendees to take this into consideration and to defer to students when making their reservations.

All requests for housing must be received at the University of New Mexico no later than Wednesday, July 15, 2009. Each person requesting a double room must submit the name of their roommate on their Reservation Form.  If you will share a room, you MUST identify your roommate(s) in advance of making your housing reservation. Each person staying at the University MUST submit a Housing Reservation Form for each shared room and list the name(s) of all room occupants in the space(s) provided. 

Please be prepared to share your room with either a roommate of your choosing or with a same-gender roommate(s) the University will assign if requested.

The online reservation form is available. If you cannot register online, contact event@unm.edu.  The online registration should be up and running by next week.  If you need to send a check, printout the online form mail it in to Bernadette Jaramillo-Peck, University of New Mexico and Conferences, MSC03, 1 University of New Mexico, Albuquerque, NM 87131-0001.  Checks should be made out to the University of New Mexico. Each guest will need to provide credit card information to make a reservation.  The University accepts VISA and MASTERCARD only.

CHANGES AND CANCELLATIONS:

Requests for reservations changes or cancellations must be submitted IN WRITING to Bernadette Jaramillo-Peck, University of New Mexico and Conferences, MSC03, 1 University of New Mexico, Albuquerque, NM 87131-0001,  and MUST be received no later than Wednesday, July 1, 2009. We will not be able to make changes to roommates once your form has been submitted.

No changes may be made by phone. No refunds will be issued for cancellations received after that date.

CHECK IN/CHECK OUT TIMES:

3 pm check in
10 am check out

PARKING:

Parking is available in a nearby campus lot. A parking permit will be issued by the Desk Receptionist at check-in.

DIRECTIONS:

Click on the following link to access a map of the campus   www.unm.edu/campusmap/campusmap.pdf



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